Graduate Project Assistants - STEER at Save the Children Nigeria

Save the Children is the leading independent organization creating lasting change in the lives of children in over 20 countries around the world. Recognized for our commitment to accountability, innovation and collaboration, our work takes us into the heart of communities, where we help children and families help themselves.

We work with other organizations, governments, non-profits and a variety of local partners while maintaining our own independence without political agenda or religious orientation. Save the Children’s mission is to Inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We are recruiting to fill the position below:

Job Title: Project Assistant - STEER

Location: Abuja, Nigeria

Role Purpose

• To provide professional general project and administrative support, including front desk duties, support to all STEER Field offices, document/information management.
• The job holder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to administrative and logistics team in the field office/SCI HQ (taking notes of meetings, filing, liaising with department team etc).

Key Areas of Accountability
Front Desk:

• As the first point of contact for all visitors to the office and all callers, ensure a professional image of Save the Children is portrayed
• Carry out all duties associated with the Front Desk function including welcoming and greeting guests in a warm, friendly and professional manner, receive and transfer phone calls, and direct visitors to the relevant offices
• Deal with all queries/general enquiries by telephone, e-mail and-face face, from internal and external contacts to ensure dissemination of external/internal information.
• Ensure the regular collection and dissemination of the mail and courier;
• Maintain a tidy, clean and professional appearance for the reception area at all times

Administration Support:

• Support in the Co-ordination of information within field Offices, LGAs,  and support the Field office Management in the compilation of routine and ad hoc reports;
• Carry out filing of relevant materials and documents.
• Disseminate formal communications to staff as directed by Line Manager/Area operations manager or Country Director.
• Assist the Logistics Officer and administrative assistant to arrange purchase of small sundry office supplies from Petty Cash, and process invoices and expense claims as required.

Flights/hotel bookings:

• Responsible for all flight bookings and hotel reservations for all programme related activities; provide feedback to the person requesting on progress.
• Timely communicate to the travellers through Email, the flight details
• Follow up with the Logistics for pick-up and drop.
• Follow-up with involved parties e.g. visitor, Logistics and Area Operations Manager of the said location on travel arrangement at the destination.
• All official communication is copied to line manager and the relevant people.  

Other responsibilities:

• The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist program staff because of increased level of Field Office activities.

These include but are not limited to the following:

• Provide administrative support to programme teams based in the Field as delegated by line manager including  preparing meeting agendas, minutes taking, tracking actions and key dates and organising events, meetings/workshop logistics eg booking venue/room, setting up conference calls etc
• Assist in managing the Resource Center
• Any other duties assigned by line manager.

Skills & Experience
Administrative & General Skills:

• Level of Education - Degree in Communication, Library Sciences, Administration, Humanities or its equivalent.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Strong coordination and time management skills.
• Sound knowledge of office practices, procedures and administrative systems including filing systems
• Excellent interpersonal and communication skills
• Strong teamwork skills with the ability to both support colleagues and request support as and when required
• Strong written and verbal communication skills, fluent in English
• Ability to draft well-written, professionally presented documents
• Commitment to Save the Children mission, vision and values
• Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
• Computer literate and knowledge of Word, Excel.

Application Closing Date
24th November, 2016.

How to Apply
Interested and qualified candidates should:
Click here to apply online