Logistics Coordinator Assistant at Solidarites International (SI)

Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will:

• Assist the Logistics Coordinator in the support of the mission logistics activities.
• In particular, he/she supports the base logisticians and supply logisticians in their tasks.
• Manages the logistics tasks of Abuja base and procurement processed in Abuja,
• He helps the logistics coordinator on compilation of monthly logistics reports and its analysis
• When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

Abuja base logistics:
Act as Base logistics assistant  on office and guest house management specially on:

• Ensuring a follow-up of the contracts
• Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).
• Office supply
• Planning short and long term office equipment needs
• Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
• Following up driver and security-guards planning
• Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Domestics travel management:

• Focal point for booking flight tickets between Abuja and Maiduguri and other states.
• Cancellation of flight tickets when required
• Communicate with department coordinators for the approval of flight request
• Cancellation of flight tickets when required
• Ensures Implementation of backup and data-protection procedures
• Following the registration of telecommunication equipment

Ensuring a follow-up of the contracts
Office Supply:

• Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
• Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Field Support:

• Participate on the setup of new or existing operational bases
• Identify and establish list of suppliers of program and office materials.
• Monthly update of price list.
• Support actively the logistician on responding to programs’ operational needs

Logistics HR:

• Build the capacity of Abuja logistics staffs, including drivers and Security guards,
• Take part in Identify training needs of national logisticians and conduct training sessions as needed,
• Ensure smooth collaboration within the team and with other departments

Reporting:

• Prepare quality and analytical input to monthly logistics pack, feedback to the bases,
• Report to the Logistics Coordinator her/his achievements and constraints,
• Report to the Logistics Coordinator of any malfunctions occurring in Abuja or at the field offices,

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

Org Chart Position (reporting and functional relationships):

• Line manager: Logistics coordinator
• Line report(s): Other logistics staffs based in Abuja
• Functional manager: Logistics Coordinator

Application Closing Date
25th February, 2017.

Method of Application
Interested and qualified candidates should send their CV's to: [email protected] using the job title as subject of the mail.