Graduate Receptionist / Administrative Assistant at the International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are therefore looking for a suitable candidate to fill the position below:

Job Title: Receptionist / Administrative Assistant

Location: Maiduguri

Job Summary

• Provides office services by assisting the Administrative Officer in maintaining, procedures, policies, and monitoring administrative projects.

Essential Responsibilities

• Manage front desk administrative operations and procedures
• Act as first point of contact for all visitors and callers
• Keep visitors log
• Daily and timely review/ supervision and support of domestics staff ,sign-off on daily check lists (include documentation of any exception noted on daily basis and report such to Supervisor)
• Manage internal communication network (reception, management of internal calls, dispatching of received emails and Parcels etc).
• Manage administrative operations and procedures under the Supervision of the Administrative Officer
• Clerical duties (photocopying, filing, scanning, binding documents etc.).
• Perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy
• Advocate and promote a healthy, creative and safe work environment.
• Ensure proper functioning of the office organize team meetings, circulate agendas, take and circulate minutes.
• Assist the Administrative Officer in updating the Office Staff list
• Responsible for updating master contact databases (Both staff and Vendors).
• Coordinating submission of staff Time sheet
• Assist the Administrative Officer to ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies;
• Verifying receipt of supplies.
• Assist the Administrative Officer in all office and Guest house acquisitions, administration and maintenance.
• Ensure the management and monitoring of subscriptions and monthly telephone and Internet communications.
• Maintain proper records for all correspondences

Qualifications and Experience

• Degree in Business Administration or any related course
• 1 year cognate experience in an NGO setting is an added advantage.
• Administrative Skills
• Proficiency in Microsoft Office
• Organizational and analytical Skills
• Inventory keeping Skills

Application Closing Date
14th March, 2017.

How to Apply
Interested and qualified candidates should send their applications and CV's addressed to the "Human Resource Manager", International Medical Corps via: [email protected]

Note

• Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
• Only Short-listed candidates will be contacted.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.