Posted on Sun 26th Mar, 2017 - hotnigerianjobs.com --- (0 comments)
Solidarites International - For over 35 years, the humanitarian aid organization Solidarites International has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.
We are recruiting to fill the position of:
Job Title: Logistic Administrative Assistant
Location: Dikwa, Borno
Responsibilities and Tasks
Team management
Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin/log services in case of absence
Assist in the recruitment process
Prepare shift planning for watchmen
Reporting / Communication:
Participate in supervision of regulations in effect
Support his/her line-manager in relations with local administrative authorities
Activities related to Administration
Administrative management of personnel:
Follow-up of visa and air ticket of expatriate team and apply on time for extension
Organize national and international travels
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Collect payment details and integrate them into the Human resources management software
Issue pay slips and supervise payment of salaries after approval by the administrator
Assist the administrative in the organization and conduct of meetings with personnel representatives
Treasury / Accounting / Management:
Supervise the physical maintenance and safety of cash boxes
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
Carry out pay-outs and advances, within established guidelines
Record budgetary transfers and keep accounting codes Guarantee security of the cash and confidentiality of information
Guarantee security of the cash and confidentiality of information
Activities related to Logistics:
Management of supplies
Update price lists and supplier databases , negotiate prices, deadlines and methods of delivery
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Prepare and archive purchase folders
Implement purchases, monitoring adherence to validation regulations and procedures
Organize and supervise all logistic aspects and documentation for good/supplies transport: way-bills, packing lists, final delivery/distribution records
Management of Vehicle Fleet:
Assist in the planning and execution of service work on vehicles
Organize the weekly movement of vehicles
Ensure that a tool box and emergency kit are available on board all vehicles and ensure drivers check the kit is always complete
Management of Equipment/Telecommunications:
Assist in installing and securing materials
Assist in monitoring and maintaining materials
Assist in the planning and execution of service work on generators/motor pumps
Organize training sessions in the use of means of communication
Management and Monitoring of IT Equipment:
Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment
Management of Stock:
Supervise the maintenance and securing of warehouses
Carry out regular stock checks and physical inventories
Ensure/Supervise the basic maintenance of premises (office and guesthouse)
Profile Required
Training: Certificate in Business Administration, Logistics Management or any related discipline.
Languages: English, Kanuri and/or Hausa
Professional experience: Previous experience in relevant jobs will be appreciated.
IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
Excellent organizational skills and ability to be flexible.
Application Closing Date
8th April, 2017.
How to Apply
Interested and qualified candidates should send their application (CV, cover letter, photocopies of diplomas, certificates of employment etc) to: [email protected]
Or Solidarités International Office,
8, Manasa Street,
Maiduguri,
Borno State.
For the attention of Samuel KERFF, Support Logistician.