Distribution Deputy Project Managers at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads in average of 220 projects in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 4 million people in 22 countries in Africa, Asia, Middle East, Caucasus and Europe.

PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is now looking for Nutrition Sensitization Field Officer for it’s Food Security Program (In-Kind Distribution).

We are recruiting to fill the position below:

Job Title: Distribution Deputy Project Manager

Location: Maiduguri with frequent travel in Borno State
Under the direct supervision of: Food Security Program Manager In-Kind Distribution

Overall Mission
General objective:

• Under the direct supervision of the Food Security Program Manager In-Kind Distribution, the Distribution Deputy Project Manager is responsible for the daily management and the daily implementation of the in-kind distribution and nutrition projects in Borno State.

Responsibilities and Tasks
Project Activity Supervision:

• S/He will second the Food Security Program Manager in the designing and the implementation of the distribution and nutrition activities.
• S/He will organize, schedule and coordinate the distribution and nutrition activities and the team’s work on a weekly basis.
• S/He will supervise the field work of partners or/and contractors and make sure they agree and respect PUI principles.
• S/He will monitor closely the implementation of activities at field level with site visits on a regular basis and provide support when needed.
• S/He will ensure the timely implementation of the project(s).
• S/He will report about the work progress to the Program Manager on a regular (daily/weekly) basis or when needed.
• S/He will actively take part in the monitoring of the results achievements and indicators as indicated in the logical framework.
• S/He will be responsible for the field communication and good collaboration between PUI, the communities and the local leaders regarding the implementation of the activities.
• S/He will ensure that all project(s) documents are correctly filled and archived.
• S/He will actively contribute to the security analysis and ensure that all measures have been taken and rules followed to ensure security on-site.
• S/He will contribute to the improvement of activities through monitoring, analysis and suggestions.
• S/He will participate in the needs assessments in collaboration with the Assessment Team and/or Program Manager to develop other projects and participates in the concept notes and proposal writing.

Team Supervision:

• S/He will participate to the recruitment of Supervisors and Officers or any other position that could be recruited on his/her team.
• S/He will oversee the Distribution and Nutrition Supervisors and the Distribution and Nutrition Field Officers through regular coordination meetings, formal reporting, weekly briefings and debriefings.
• S/He will make sure every member of the team clearly understand his/her task and has the necessary material to correctly fulfil his/her objectives.
• S/He will inform his/her direct manager and reach out to him for advice in any case of conflict within its team.
• S/He will inform his/her direct manager of all needs expressed by his/her team.
• S/He will inform his/her direct manager in case a staff from his/her team falls into corruption or disrespect any security rule.
• S/He will be in charge of the HR administrative management of his/her team (daily attendance, leaves,…) in collaboration with the HR department.
• S/He will ensure that her/his operational team complies with PU internal rules (disciplinary management when needed).
• S/he will ensure, in collaboration with his/her direct manager, a regular evaluation process for her/his operational team with definition and follow-up of clear objectives.
• S/He will support her/his team in building their capacities (Day to day sharing of knowledge and experience, organization of training sessions for the Supervisors and Field Officers, development of any pedagogical and methodological tools adapted to the local context…)
• S/He will implement and follow up internal safety and security rules/protocols for her/his team and transmits all safety and security information to his/her direct manager.

Communication And Reporting:

• S/He will participate in the different working groups and meetings related to her/his field of work.
• S/He will ensure representation of PUI (with her/his team, at field level) among partners, donors and different authorities for the areas which s/he is responsible for.
• S/He will provide weekly and monthly internal reporting on activities according to PUI internal tools.
• S/He will report immediately problems or other relevant information to the Program Manager.

Logistics And Administration:

• S/He will list the materials and tools needed regarding the program and the planning of interventions.
• S/He will ensure the follow-up and the proper use of materials and tools used during on-site works.
• S/He will manage the supply of materials to the work site in collaboration with logistics department, through PUI forms.
• S/He will analyse the security situation in the area and inform the Program Manager in case of security incidents, rumours or any security information.
• S/He will be responsible for the producing of official documents (bills, signed contract with daily workers,…) and hand them over to his/her direct manager.
• S/He may take part in the financial follow-up of the project with the Program Manager.
• S/He may contribute to the management of the cash forecast of the project in link with the Program Manager.

Required Skills
Mandatory requirements:

• Language Skills: Fluent in English, Hausa and Kanuri. Knowledge of others local languages is an asset.
• Computer Skills: Proficient user of MS office (including Word, Excel, Outlook, PowerPoint). Knowledge of any software for statistics is an asset.
• Education Degree: University Degree or HND in relevant field (Agro-economy, Natural Resource Management, Nutrition, Anthropology…).

Work Experience:

• 2-year experience in a similar position is required.
• Previous experience in team management is required.
• Previous experience in an international NGO is an asset.
• Previous experience in food distribution is an asset.
• Previous experience in Humanitarian assessment, monitoring and evaluation is an asset.

Other Requirements:

• Excellent knowledge of Borno State, willing to travel locally.
• Proven interest and knowledge of rural environments.
• Good management, pedagogical skills and team leadership spirit.
• Knowledge and previous experience in Project Cycle Management.
• Excellent communication and diplomacy skills to manage relationship in potentially tense situations.
• Good skills in reports and contracts redaction.
• Strong motivation to help people in needs.
• Well organized and very rigorous, ability to manage priorities.
• Ability to analyse and suggest improvement.
• Ability to take initiative.
• Neutrality, hard work capacity.
• Ability to manage stress and pressure.
• Honesty.

Application Closing Date
1st May, 2017.

How to Apply
Interested and qualified candidates should submit the following documents below to: [email protected]

Required Documents:

• Updated CV
• Letter of motivation
• Copy of work certificates
• Copy of relevant certificates
• Reference contacts.

Note

• The position must be clearly indicated on the envelope or e-mail subject.
• This position is open to Nigerian nationals only.
• Only candidates who meet the selection criteria will be contacted.