Senior Admin/Finance Assistant at the United Nations High Commissioner for Refugees (UNHCR) Nigeria

The United Nations High Commissioner for Refugees (UNHCR) Nigeria, is recruiting suitably qualified candidates to fill the vacancy below:

Job Title: Senior Admin/Finance Assistant

Job ID: #2054314
Location: Abuja
Vacancy Number: 2017/VA/010a

Job Description

• The United Nations High Commissioner for Refugees (UNHCR) Nigeria wishes to engage the services of a Senior Admin/Finance Assistant in its Abuja Office on a Fixed-term basis.
• Under the supervision of the overall supervision of Senior Admin/Finance Officer and direct supervision of the Assistant Admin./Finance Officer, the incumbent shall liaise with local suppliers, banks and/or financial institutions on routine subject matters, keep frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters and will both learn from colleagues and contribute to their work by carrying out the following tasks:
  • Processes entitlements, drafts contracts and maintains various personnel records and files;
  • Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
  • Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
  • Attends meetings on day-to-day on admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non-expendable equipment for submission to Hqs and takes care of stationary order;
  • Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
  • Assists in preparing financial vouchers and monthly accounts;
  • Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
  • Assists in preparing admin. budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Perform other duties as required.

Essential Minimum Qualifications

• Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
• In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.

Desirable Qualifications & Competencies:

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

Application Closing Date
14th June, 2017.

How to Apply
Interested and qualified candidates should submit their application/letter of motivation, resume and fully completed UN Personal History Form (P11) and send via email ONLY to: niglahr@unhcr.org quoting in the subject line the above vacancy notice number and title of the position.

Click Here to Download UN Personal History Form (P11)

Note

• There is no need to send other certificates along with the application and P.11 at this stage
• Incomplete applications will not be considered.
• Only short-listed applicants will be contacted.
• Applications from female candidates are strongly encouraged.