Admin & Finance Officer at AIDS Healthcare Foundation (AHF)

AIDS Healthcare Foundation (AHF) is a legally registered NGO operating in Nigeria. AHF Nigeria collaborates with Federal Government of Nigeria and other partner institutions, to provide technical assistance to these key stakeholders to deliver quality and comprehensive HIV/AIDS treatment, Care and Support, HIV counseling, and testing, Prevention, Nutrition and Psychosocial services to people living with HIV/AIDS.

To meet the above needs, the Program wishes to recruit dynamic, skilled, committed, self-driven and results oriented individuals to fill in the vacant position below:

Job Title: Admin & Finance Officer

Location: Abuja
Reports To: Operations Manager

Essential Duties and Responsibilities

• Supports planning, development and implementation of the program.
• Supports implementation and adherence to the financial and operating policies and procedures.
• Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
• Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
• Participates in the General staff meetings and other various meetings as assigned.
• Provides administrative support to the County program:
• Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department/ local accountancy firm;
• Maintains and manages meeting calendar updates contacts database
• Answers incoming phone-calls; oversee office voicemail, Collects and distributes incoming mail far range courier services when needed;
• Oversees office supply inventory; orders as needed;
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
• Monitors vendor invoices & accounts payable;
• Assist with visa applications (getting invitation letters);
• Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
• Send original invoices, receipts and expense reports to the accountancy firm;
• Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids, Writes minutes for each one of the AHF teleconference meetings.
• Provides administrative and logistical support for AHF’s Nigeria;
• Review and update the operations manager on all WIP in the states.
• Prequalify some cooperate vendors for procurement.
• Any other duties as may be assign by the supervisor.

Education and Experience

• Bachelor's degree in Accounting, Administration, Finance, social sciences and other related field from a four year college or university;
• Professional certification an added advantage,
• Two years related experience in NGO Administrative and finance work.
• Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.

Application Closing Date
22nd June, 2017.

How to Apply
Interested and qualified candidates should submit their CV's and cover letters to: globalhr.Africa@aidshealth.org

Note

• Candidate should kindly indicate the position applying for and their preferred location as the subject of their e-mail.
• Only shortlisted candidates will be contacted.