Finance & Administration Director at ICAP Nigeria

ICAP - A global health leader situated at Columbia University, ICAP has worked since 2003 with one central goal: to improve the health of families and communities.

Working hand-in-hand with individuals at every level of the health system–from patients to health care providers to government officials - ICAP is dedicated to delivering high-performing health system strengthening initiatives that provide quality and affordable health care. The organization tackles the world’s most pressing health threats and, in collaboration with partners around the world, implements transformative solutions to meet the health needs of individuals.

We are recruiting to fill the position below:

Job Title: Finance & Administration Director - Nigeria

Location: Nigeria

Position Summary

• The Finance and Administration Director will oversee the overall financial and administrative operations of, as well as office management duties, for the CDC–funded project Conduct of National (Population-Based) HIV/AIDS Impact Survey (NPHIA) in Nigeria.
• Under the supervision of the Project Director (PD), the Finance and Administration Director will be responsible for ensuring that financial management, personnel, administrative, and contractual operations systems are conducted according to ICAP regulations, standard operating procedures, and good business practices. Note: this position is contingent upon receipt of award and donor approval.

Major Accounttabilities

• Establish and oversee all office functions, including negotiating office lease, procuring office furniture, equipment and vehicles, and hiring/managing admin and finance staff.
• Oversee all project-specific financial planning, budgeting, and reporting.
• Prepare accurate project budgets; track expenses; oversee payroll, benefits, and reimbursements; ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to; prevent over-expenditure of budgets; ensure proper safeguards of funds; and ensure compliance with established U.S. Government and ICAP financial and accounting procedures.
• Apply detailed financial reporting and project cost reimbursement process in accordance with established financial system.
• In collaboration with the PD, manage all local sub-awards and ensure sub-awardees’ compliance and reporting.
• Provide guidance and support for contract development and management.
• Record and document all financial transactions into an approved ICAP Field Expense Accounting System and submit timely monthly reports.
• Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
• Oversee local procurements and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of CDC, as well as with ICAP and USG regulations.
• Assist in the preparation and management of project budgets and pipeline expenditures.
• Maintain inventories and controls over project office fixed assets (e.g. computer equipment).
• Manage timesheets for staff, ensuring timely submission, approval, accuracy, and filing.
• Prepare country activity travel advances and process travel claims, and work with country program staff to resolve accounting related issues.
• Maintain an effective office country filing system.
• Perform other duties as assigned.

Education

• Master's Degree in Finance and Accounting, certified public accountant or equivalent

Experience, Skills, and Qualifications:

• At least seven years of experience in an independent administrative position with advanced bookkeeping responsibilities.
• Demonstrated experience managing CDC, PEPFAR, or other donor-financed projects.
• Strong familiarity and command of CDC regulations and compliance, as well as supervisory and management skills.
• Computer skills, including proficiency in Microsoft Office Suite applications and Quickbooks.
• Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred.
• English fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business.

Application Closing Date
31st October, 2017

How to Apply
Interested and qualified candidates should send their CV's and Cover letters to: icap-jobs@columbia.edu with "Finance & Administration Director - Nigeria" in the subject line