Logistic Manager at Terre des hommes Foundation (Tdh)

Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.

We are recruiting to fill the position below:

Job Title: Logistic Manager

Location: Maiduguri
Duration: 3 months, more if funding available.

Context

• In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe.
• Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.

General Description    

• Based in Maiduguri, under the direct responsibility of the Country delegate and with the support of the head of logistics in HQ, you will be responsible for:
• Ensure the respect of TDH and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicle) on Nigeria mission Support the development of the coordination office in Maiduguri and implement the procedures and relationship with the field bases
• Opening/shut down at logistical level any TDH base in the country and ensure their regular maintenance S
• upervise and provide a logistical support to the different TDH bases and projects run into the country
• Ensure the respect of TDH security guidelines on the Nigeria mission
• Coordinate the logistics activities all over the mission by being in support and in close collaboration with the project staff and the support staff
• Manage directly the logistics coordination national staff Report on regular basis about all logistics activities within the mission to the Country delegate

Specifications    
Representations:

• You are the direct interlocutor of Terre des homes towards providers and companies, for all issue related to logistics and security
• You participate actively to logistics and security coordination and information meetings (NGO coordination, etc.)

General Coordination:

• Setup coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at the mission level
• Manage logistics support in collaboration with logisticians and advice specifically to the Project team on regular basis. Frequent movement have to be expected between the different bases
• Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous interface role

Purchase Management:

• Ensure the respect of TDH (and donor if required) purchase procedure
• Identify and plan the Nigeria mission purchases in collaboration with the project managers and technical advisors
• Ensure the quality of the purchases and the delivery deadlines
• Follow up the order/purchase until delivery
• Ensure regular purchases follow up in close collaboration with the Administration Department for down payments and monthly budget follow up

Stocks Management:

• Ensure the respect of TDH (and donor if required) stock management procedure
• Manage regular inventory (monthly, quarterly, yearly) for the different items stored within the Nigeria mission
• Plan the stock supplying according to local constraints
• In charge of the warehouse management and control system
• Ensure the security and the follow up of the equipment used on the Nigeria mission (identification, inventory, affectation)
• Ensure the security and the follow up of the communication and IT equipments (and supplies) on the Nigeria mission (identification, inventory, affectation)

Vehicle Management and Maintenance:

• Ensure the respect of TDH (and donor if required) vehicle management procedure
• Supervise the general follow up of the Nigeria mission vehicles (consummation checks, movement planning, etc.)
• Ensure a regular maintenance on the different vehicles of the mission (fleet follow up, service maintenance contract with suppliers)
• Handle transport contract negotiation with suppliers and follow up
• Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.)

Security Management:

• Ensure the respect of the security guideline adopted on the mission, the good functioning of the relative tools and process and the correct use and acknowledge from all the members of the mission (national & international staff) in close links with country delegate
• Work in close collaboration with the country delegate for all security issues (security guidelines updates, geopolitical follow up, incident reports and analysis);
• Attend to interagency security meetings
• Ensure that every single incident is reported as fast as possible to the country delegate
• In charge of the general security on the mission during country delegate leaves of absence (in close collaboration with HQ)

Team Management:

• Ensure strict application and respect of the Internal Regulation by your related staff, support the HR coordinator to define/adjust rules taking into account the specific context of the Nigeria mission (security, social life, leaves, etc.)
• Define with each member of its staff its action plan and delay for reaching defined goals (IAP)
• Support and advise its team in the implementation of its IAP
• Ensure feed back towards its team about issues potentially raised by them
• Ensure a good communication – coordination – information level of each member of its team through regular coordination meetings (or other if needed)
• Be aware on the personal and professional evolution of each member of its staff, and its development within the mission: individual interviews, oral and written evaluations
• Ensure conflict resolution (personal and professional) within its team and inform the Country delegate and the HR coordinator
• Propose relevant needed adaptation to the organisational chart of the mission and contribute to its implementation (job descriptions, etc.), in collaboration with the Country delegate and the HR coordinator
• Support its staff in their management duty: coordination meetings, individual interviews, etc

Reporting:

• Centralize all logistics information available on the mission and consolidate a monthly report (into the proper reporting form) to be delivered to the Country delegate & the HQ Technical Referent
• Participate to the monthly situation report (SITREP) by providing relevant data related to your position
• Provide regular reporting on your activities to the Emergency Coordinator upon his/her solicitation (coordination meeting, workshop meeting, etc.)
• You provide the desk officer with a mission report and/or handover document at the end of your contract
• Debriefing at HQ at the end of your mission (and during Home-Break)

Child Safeguarding Policy:

• Commit to respect the Child Safeguarding Policy. Signs the Code of Conduct.
• Report serious cases of abuse on children identified by the Child Protection team to the Country representative. Strict confidentiality must be respected.

Profile Required

• High degree diploma is recommended in Logistics
• Strong experience in the related field (minimum 3 years)
• Experience in NGO necessary, preferably in emergency context
• English mandatory (oral and written).
• Strong interpersonal and intercultural skills
• Professional experience required: 2-5 years
• Experience in NGOs required: 2-5 years
• Ability to work under high pressure with a great level of personal organisation

General Conditions    

• Swiss salaried contract 2’950 CHF (2,550 €) < > 4'300 CHF (3,700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Job Conditions

• Status: JPO or salaried contract according to experience
• Remuneration: According to TDH salary scale
• Living conditions: guesthouse shared with other expatriates (no charges)
• Security conditions: high level of insecurity
• Social insurance: 100% covered

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online