Personal Assistant/Company Secretary at Onward Paper Mill Limited

Incorporated in 1972, Onward Paper Mill Ltd. was the very first indigenous paper converter to manufacture and market top quality stationery in Nigeria. From pioneering paper conversion and manufacture of top quality paper products, OPM has become a Leading name in the Paper/print product manufacturing sector of the nation.

We are recruiting to fill the position below:

Job Title: Personal Assistant/Company Secretary

Location: Lagos

Position Summary

• We are looking for a versatile Executive assistant who has also functioned as a legal secretary.
• The ideal candidate will be well-versed in laws relating to the business environment, a competent leader able to effectively manage the CEO’s workload, organise and free up time
• The goal will be to ensure the profitability of Onward Group activities to drive sustainable development and long-term success.

Position Specifications
Personal Support to the CEO:

• Administrative, secretarial and diary support for the CEO
• Provide full PA service, including diary management, arranging appointments, dealing with/responding to e-mails, preparing correspondence, dealing with expenses claims
• Organising and attending meetings; taking minutes and preparing necessary documentations for meetings

Company Secretary Duties:

• Report to the chairman and often liaise with board members
• Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)
• Take minutes, draft resolutions, and follows up on action plan
• Maintain statutory books, including registers of members, directors and secretaries
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
• Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policies
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Liaise with external regulators and advisers, such as lawyers and auditors
• Perform other duties as assigned

Education & Experience

• Candidates should possess LLB qualification
• At least 3 years of Legal Practice
• Proven experience as company secretary and Personal/Executive Assistant
• Proven knowledge of Nigerian business law

Core Competencies

• Strong communication and people skills
• Proficient in English (oral and written)
• Problem-solving skills
• Excellent organizational and leadership skills
• Thorough understanding of diverse business processes and strategy development
• Excellent knowledge of MS Office, databases and information systems
• Good understanding of research methods and data analysis techniques
• Excellent diary management skills
• Able to relate to key stakeholders at all levels of an organisation

Application Closing Date
1st December, 2017.

How to Apply
Interested and qualified candidates should send their Resumes to: hr@onwardpaper.com

Note: Only Candidates who qualify will be contacted.