Graduate Clerk Old Records at Stanbic IBTC Bank

Job Title: Clerk Old Records

Job ID: 11764
Location: Nigeria

Position Description
Under general supervision, coordinates inventory control functions of the Bank's archives including receiving, retrieving, tracking, and disposing of old records in line with the bank's retention policy.

Important Relationships
Internal

• Reports directly to the Team Leader, Archive.
• All departments for collection, safe keep and retrieval of old records as is required.
• All staff who are direct internal customers.

External

• Archiving consultants engaged by the bank

Required Skills and Qualifications
Knowledge

• A university Degree or Higher Diploma
• 3 years of experience in a variety of records management operations including the receiving, storing, and retrieval of records.
• At least 1year of the aforementioned experience must have included the application of word processing and data processing programs in the operation and maintenance of a centralized document warehousing facility. Copied: www.hotnigerianjobs.com

Experience

• Minimum of 3yrs in logistics sub-process and records management
• Communicates effectively
• Ability to quickly and effectively build relationships at all levels with demonstrated ability to work well with others.
• Proficiency with computers including MS Office

Problem Solving, Planning and Decision Making
Store officers usually work long hours a week, with possible stretched-out time during holiday seasons or when inventory is taken. Store workers do a great deal of standing and walking during the working day. They bend, stoop and climb sometimes while lifting and carrying stock weighing as much as one hundred pounds. Store workers risk injury when climbing ladders and lifting heavy objects. Many stock clerks need to be aware of the job hazards and take more care in protecting themselves.

Problem Solving

• Required to follow laid-down policies and procedures at all times. Sound recall of procedures and previous experiences is required.
• Most common issues dealth with involve assessment of financial transactions to identify whether all the necessary conditions have been met.
• Refer problems falling outside parameters to the team leader for resolution.
• Able to take the initiative within sphere of job function.

Planning

• Planning is generally on a daily basis within regular activity cycles.
• Able to deal efficiently with work volumes while remaining focused on security issues. Copied: www.hotnigerianjobs.com

Decision Making

• Quick decision making in line with laid down procedures to find solutions to problems presented.
• Monitor changes in operating environment and act quicky on potential opportunities.

Required Competencies
Personal Competencies

• Proven clerical background
• Good knowledge of banking confidentiality rules and regulations.
• Knowledge of English (written and oral)
• Consistently approaches work with energy and a positive constructive attitude.
• Attention to detail.
• Strong sense of responsibility

Key Responsibilities

• Maintain StanbicIBTC archive with respect to the bank's riles and regulations
• Maintain an updated soft index of archive with complete file description, contents and its locations.
• Ensure that records are received and properly archived within time-framed from the departments.
• Assist in retrieval of old documents, cheques, POs, Requisitions, Contracts and Tenders as may be required from time to time.
• Act as custodian of records log and electronic archiving index for the bank when operational.
• Perform additional tasks as required by the Team Lead.
• Reports delivery and receiving errors from customers and vendors.
• Maintains computerized and paper records, and generates inventory with recommendations.
• May conduct or execute regularly scheduled or ad-hoc stores projects of limited scope, as assigned.
• Performs related duties, as required.