Executive Assistant at TY Danjuma Foundation

The TY Danjuma Foundation - The Foundation works with community based organisations and non-governmental organisations in Taraba and Edo states as well as all other States in Nigeria, including the Federal Capital Territory to improve health, enhance quality education and support income generation as a means towards the eradication of poverty. In addition to making grants the TY Danjuma Foundation provides technical support, convenes partners and brokers the formation of beneficial relationships among NGOs, CBOs etc. in its thematic areas.

The TY Danjuma Foundation is looking to appoint a number of dynamic skilled, knowledgeable, experienced, talented staff to fill vacancy. We are expecting to welcome hardworking development-oriented and compassionate individuals with high personal ethical
and moral standards to join its young, highly motivated and hardworking team. Familiarity and dexterity with computer packages, electronic tools and the virtual environment are basic requirements for all positions in addition to the specialised requirements of each position.

Job Title: Executive Assistant

Location: Abuja

Responsibilities

• The Executive Assistant will work directly with the Executive Director to ensure smooth, professional administrative support and outcome oriented co-ordination of the Executive Director’s office in particular and the Foundation in general
• Review incoming mails and take appropriate action as assigned by the Executive Director
• Answer telephone, take messages, and refer calls
• Schedule appointments; track deadlines
• Organize and maintain files, including databases
• Manage the Executive Director’s correspondence including drafting correspondences etc
• Manage Executive Director’s travels e.g. prepare itineraries, process travel expense, local expense reports
• Prepare meetings and oversee actions including budget, invitations, travel arrangements, funds liquidation and expense reimbursements
• Manage the Executive Director’s Office administrative budgets
• Perform miscellaneous duties as required
  

Requirements

• Good memory and high patience level
• Ability to work under pressure and capable of working extra hours whenever necessary
• Capable of handling difficult situations and giving spontaneous ideas whenever required
• Demonstrated ability to exercise good judgment, use diplomacy, maintain confidentiality, and discern sensitive issues
• Ability to manage time effectively by planning, organizing and setting reasonable priorities; including attention to detail, meeting tight deadlines and good follow through
• Resourceful, creative, high integrity and social values, including; gentleness, wit,kindness, pleasantness and discretion.
• Possess at least a Higher National Diploma in Secretarial Studies or university degree. Other additional educational qualification will be an advantage
• At least five (5) years working experience in similar position;
• Excellent computer skills
• Knowledge and dexterity with handful of virtual packages platforms and tools including, windows, page mailer, Photoshop and search engines
• Excellent written and oral communication skills
• Excellent organizational and interpersonal skills
  

Remuneration
Salary: Negotiable based on experience and history.

Application Closing Date
24th July, 2013.

Method Of Application
If you are interested and consider yourself suitable for any of these positions, please send an email to: [email protected] with:
A 2-page CV which speaks directly to the position of your interest
An application letter (not more than 2 pages) stating why you think you are suitable for the position and what value you hope to bring to the Foundation if given the opportunity.
The subject line of the email should state the position for which you are applying.