Logistics Assistant at Search for Common Ground (SFCG)

Since 2003, Search for Common Ground  (SFCG ) has worked through its multi-media division, Common Ground Productions, in Nigeria, from 2004 to 2008 producing and broadcasting a TV series targeting a youth audience. In 2010, SFCG began building its engagement in Nigeria, initiating a multi-year conflict transformation program, utilising media and support to civil society in order to expand and deepen the impact of the Common Ground approach in Nigeria. SFCG has established a permanent presence in Abuja as an operational base for a number of initiatives comprising the country program.  SFCG works to support peaceful resolution of conflict in the areas of Nigeria such as the Niger Delta and Jos. Copied: www.hotnigerianjobs.com

SFCG-Nigeria recently began an 18-month project which focuses on Support in Promoting Building a Peace Architecture in Jos. Search for Common Ground (SFCG) is recruiting :

Job Tittle: Logistics Assistant 

Location : Jos, Nigeria

Summary of Position

• The Logistics Assistant will provide the main logistical support to the Jos Office, liaising closely with finance and administrative staff to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth functioning of the office.

Responsibilities     
Responsibilities for the Logistics Assistant include, but are not limited to:

• Liaise with the building owner and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional
• Coordinate package delivery and pick-up;
• Order and maintain adequate inventory of office supplies and all office equipment;
• Ensure that the door security system and key management is functioning properly;
• Manage the telephone/intercom system;
• Provide logistical support for meetings and conferences on-site and off-site;
• Provide orientation for new staff, visitors or consultants on the use of general office equipment and other office systems;
•  Develop and oversee workplace safety protocols, including management of the security company;
• Liaise with the Operations Department in Headquarters on safety planning and inventory updates etc.;
• Respond to general emails and forward to the appropriate members of staff
• Maintain office equipment and oversee repairs
• Manage the office fleet and approve any private vehicle hire
• Oversee vehicle repairs
• Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.
• Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (meeting confirmations, background or reference confirmations)
• Prepare and submit a monthly logistics report about the above.
• As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties. Copied: www.hotnigerianjobs.com

 Qualifications    

• A minimum of two years professional experience carrying out administrative, logistical and/or operational tasks (preferably in a non-profit setting)
• A Bachelor’s Degree
• Fluency in written and spoken English
• Excellent interpersonal and communication skills, both written and oral
• Interest in SFCG’s mission and work
• The ability to handle multiple tasks simultaneously and on tight deadlines
• Computer literacy proficiency, including solid working knowledge of Microsoft Office applications, Outlook, Excel, PowerPoint; and using the Internet for research
• The ability to work independently
• The ability to identify and solve problems on an immediate basis
• An alert and positive customer service attitude.

Salary
Commensurate with education and experience, with excellent benefits.

Application Closing Date
31st July, 2013

Method of Application    
Qualified candidates should  send a cover letter and resume  with  the  subject heading Logistics Assistant  – Jos to: [email protected]

 Please be sure to include minimum salary requirements (in currency figures) or current salary, projected start date, and to mention where you found this posting.