Graduate Program Administrative Assistant Job at MSH Nigeria

The Management Sciences for Health (MSH) Nigeria, is recruiting for Graduate Program Administrative Assistant.

Position Title: Program Administrative Assistant
 
Overall Responsibilities
ProACT is an MSH-implemented project in Nigeria that aims at supporting State Ministries of Health and State Action Committees on AIDS (SACA) to deliver comprehensive HIV /AIDS /TB services; including providing antiretroviral therapy for the hundreds of thousands of people in need in Nigeria. The project will scale up the US President’s Emergency Plan for AIDS Relief (PEPFAR) programming to achieve its goals for provision of ART, palliative care services for HIV-TB co-infected individuals, and prevention of HIV transmission from mother-to-child (PMTCT).

Job Objective:
The objective of the Administrative Assistant position is to link logistics with the technical program by supporting the Project Advisors and the Directors.

Specific Responsibilities

• Take responsibility for organization of the office
• Manage the project reception area and guests
• Manage project staff financial requisition system (check correctness and consistency of activity profiles, obtain approvals, triage)
• Maintain a weekly electronic activity tracker and share with the Directors
• Collaborate with Fin/Ops to prepare logistics and finances for LMS-ACT Abuja activities
• In liaison with the Travel/Logistics Coordinator, coordinate international and domestic travel for staff and consultants – transport and hotel arrangements.
• Maintain system for efficient communications with the project field offices, implementing State governments and Abuja partners (database of our partners/clients, telephone, cell phone, emails, physical add etc)
• Regularly be in contact with staff travelled to the field to determine need for help
• Regularly determine material and logistical needs for Abuja staff and liaise with Fin/Ops to procure them.
• Travel to various activities in and outside of Abuja and provide support when required.
• Attend and document meetings as required.
• Conduct and/or support any special projects or other duties as assigned by supervisor.

Qualifications

• Bachelor's Degree and/or equivalent relevant experience.
• Verbal and written language skills in English required. Ability to work independently and take initiative.
• Ability to work independently and take initiative.
• Ability to learn complex program procedures.
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
• Strong office and organizational skills.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Demonstrated ability in computer skills for word processing and spreadsheets (Microsoft Office applications preferred); and Microsoft Outlook for management of mails and calendar.

Note: There are no relocation allowances available.

Application Deadline
9th December, 2010

How To Apply
If you are such a candidate who feels competent to fill this position, please send your resume with a brief cover letter.
Click here to apply online

Management Sciences for Health is an equal opportunity employer offering services without regard to race, color, religion, sex, sexual orientation, age, national origin, physical or mental handicap, or status as a disabled.

Women are encouraged to apply. Suitable candidates living with HIV/AIDS will have an added advantage.