Mail Room Supervisor at International Institute of Tropical Agriculture (IITA)

 IITA is an international non-profit agricultural research-for-development (R4D) organization established in 1967, governed by a Board of Trustees, and a member of the CGIAR Consortium. Our R4D approach is anchored on the development needs of tropical nations. We work with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture. We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.

The International Institute of Tropical Agriculture seeks suitable candidates for the position of Mail Room Supervisor at its Headquarters in Ibadan

Job Title: Mail Room Supervisor

• Reconcile DHL/UPS courier bills before submission for payment to Finance department.
• Attend to mail addressed to IITA correspondences and distribute as appropriate
• Handle the Institute's weekly IITA Ltd/IITA Station's Out/Inbound courier/mail pouch movements.
• Prepare Chargebacks to staff and individual units/programmes IITA Ltd/IITA Stations In/Outbond couriers.
• Ensure efficient and judicious use of office supplies/equipment.
• Keep records of confidential documents that pass through Mailroom i.e. IRS pay advice, insurance, bank statements etc and sort same to individual mailbox.
• Supervision of Mailroom staff.
• Prepares monthly journals for postage and eFax charges.
• Monitor DHL/UPS activities within IITA as well as other related administrative responsibilities with their headquarters in the interest of the Institute.
• Coordinate Handling of Mailroom budget operations
• Control and monitor Mailroom Vehicle movements.
• Ensure compliance of discounts by DHL/UPS in their monthly courier bills in IITA's interest.
• Prepares out/in-bound IITA Ltd monthly chargebacks.
• Tracing/Tracking of courier shipments and adequate safeguard of Mail/Telex room Unit Operations.
• Compare DHL/UPS Courier charges for cost savings,
• Handle and maintain Mailroom imprest.

• HND/BSc in Management or Administrative discipline.
• Minimum of 2 years post NYSC experience in related field
• Have good knowledge of computer skills;
• Be Hardworking and ability to work under pressure with less supervision;
• Possess good communication skills.
• Be able to take initiative and be attentive to details