Secretary II at International Institute of Tropical Agriculture (IITA)

IITA is an international non-profit agricultural research-for-development (R4D) organization established in 1967, governed by a Board of Trustees, and a member of the CGIAR Consortium. Our R4D approach is anchored on the development needs of tropical nations. We work with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture. We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.

The International Institute of Tropical Agriculture seeks suitable candidates for the position of Secretary II at its Headquarters in Ibadan.

Job Title: Secretary II (2-year renewable contract)

Location: Oyo, Ibadan

Duties
Successful candidate will among other things:

• Maintain and overseeing of project filing system, both paper and electronic versions from proposal to closing state.
• Handling correspondence mail, photocopying and binding and other paperwork.
• Scanning and forwarding new donor and partner agreements, MoUs, amendments and similar documents.
• Provide administrative assistance in crosschecking of new donor and partner agreements, MoUs, amendments and similar documents. Sending of cheques to partners who are paid by cheque
• Preparing of Travel Authorisation and Cash Advance/Expense Claims for travelling arrangement for PAO staff
• Preparing Oracle requests for internal purchases and Purchases Order of office stationery and machineries.
• Following up and handling purchases/oracle requests.
• Such other duties properly assigned as may be occasioned by the exigencies of the service.

Qualification and Experience:

• B.Sc/HND or Secretarial Administration or in a related discipline. Minimum of 3 years secretarial or relevant experience in a reputable organization.
• The ideal candidate will be neat, committed, well organized and be a good team player.
• He/She must be highly proficient in the use of computer and possess good typing skills and knowledge of filing systems.

Remuneration:
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
31^st October, 2013

Method of Application:
Interested applicants should forward their applications with detailed curriculum vitae saved with their names in Microsoft Word format. The curriculum Vitae must also include names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/Superior officer at work and evidence of current remuneration package to IITA Website.

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