Events Officer at Rainbow Foundation

The Rainbow Book Club (RBC) seeks to contribute to the development of African society by encouraging people to read.
We believe that reading is one of the keys to creating an enlightened and self – empowering society. In particular, the RBC promotes reading amongst children and young adults.

We are recruiting to fill the position of:

Job Title: Events Officer

Location: Port Harcourt, Rivers

Job Description:

• Conducting research, make site visits, and find resources to assist in decisions about event possibilities
• Carrying out negotiation with vendors
• Coordinating details of events such as conferences, opening and closing ceremonies, fundraising dinners, charity events and business meetings.
• Managing staff responsible for event coordination activities
• Preparing and managing budget for various events
• Keeping track of event finances including cheque requests, invoicing, and reporting.
• Booking venues and negotiating fees.
• Preparing, modifying and managing events and servicing contractual agreements
• Establishing and maintaining relationships with key internal and external stakeholders.
• Preparing invitations and sending out at appropriate time.
• Serving as liaison with vendors on event-related matters.
• Managing supplier relationships
• Managing security and logistics for events.
• Managing the company s participation in book fairs and festivals within and outside Nigeria.
• Sourcing for and contracting event vendors.
• Coordinating appointments and visits to see our space, and scheduling of events on the calendar.
• Analyzing event performance and preparing post event evaluation.
• Defining the company s brand through events.
• Proposing new ideas to improve the event planning and implementation process.
• Assisting with managing on-site production and cleanup for events as necessary
• Ensuring staff are adequately prepared for events.
• Delivering events on time, within budget, that meet (and hopefully exceed) expectations.
• Setting, communicating and maintaining timelines and priorities on every event
• Preparing and providing periodic progress reports to Management for each event project.
• Managing operational and administrative functions to ensure specific projects are delivered efficiently
• Performing other related duties as may be assigned.

Requirement:

• University degree in business, management preferred; significant work experience can substitute for the degree.
• At least 3 years experience with office administrative management.
• At least 3 years experience event management or related fields.

Application Closing Date
25th November, 2013

Method of Application
Experienced and qualified candidate should send CV to: recruitment@rainbowbookclub.org with the job title as the title of the mail.