Program / Admin Officer at Japan International Cooperation Agency (JICA)

JICA is a bilateral development agency which is fully funded by the Government of Japan as the implementing agency of Japanese Official Development Assistance. In Nigeria, JICA has been operating a wide range of projects contributing to promotion of Economic Growth through Infrastructure Development and Poverty Reduction through Social Development.

Japan International Cooperation Agency (JICA) Nigeria Office is seeking for a professional to serve for:

Job Title: Program / Admin Officer

Location: Abuja

Type of Contract: Employment Contract

Scope of Work
Provide administrative support to ensure that the Programme team meets the highest standards in compliance with JICA corporate policy and procedures thereby contributing to JICA Nigeria Office’s strategic objectives. As part of the team, the Officer will provide assistance to the programme management of the team’s portfolio (project cycle management including financial management) and administrative support to the Team Leaders and other programme consultants /officers including the virtual team members.

Specific duties and responsibilities are:

• Project Support
• As part of the Programme Team assist all aspects of
• project cycle management in close
• cooperation with other colleagues;
• Assist project/programme planning and formulation;
• Assist project implementation, monitoring and evaluation;
• Assist the team members in procurement of goods and service related to projects;
• Contribute to strengthening result-oriented management and increasing efficiency and effectiveness of projects/programmes;
• Contribute to intra-office discussions to elaborate cooperation strategy to Nigeria;
• Assist coordination with other stakeholders such as Nigerian MDA’s, International
• Development Partners, and CSOs/NGOs;
• Contribute to resolving of problems and queries, liaising with JICA colleagues, project implementers and external stakeholders as required;
• Ensure effective knowledge/information sharing within the team.

Procedural and Financial Management

• Assist budget management of projects/programmes, such as monitoring disbursement,
• collecting necessary documents and processing payments.;
• Assist project implementers to conduct financial audit and reporting in timely manner.

Administrative Support/Corporate Requirements

• Arrange meetings, workshops and other project-related events;
• Arrange appointments and logistics necessary for project implementation;
• Attend meetings and make reports of project-relevant events
• Assist document management including drafting, dispatch and filing of project-relevant documents;
• Assist other administrative duties that may be assigned;

Qualifications

• A National of Nigeria Bachelor’s Degree in relevant fields
• Working Experiences in relevant fields for more than 3 years
• Knowledge and operation skills of Microsoft Word, Excel and PowerPoint.
• Good communication skills to express complex ideas to and coordinate among various stakeholders
• Ability of time management to ensure all assignments to meet deadlines;
• Understanding of Accountability and Responsibility
• Full compliance with JICA regulations and operating procedures;
• Respect and sympathy with JICA’s Vision, Missions and Principles

Remuneration
The monthly salary for the first year is about 100,000 Naira + allowances per month (negotiable depending on qualifications).

Application Closing Date
15th April, 2014

Method of Application
Interested candidates should fill the Application Form and Send by e-mail to: [email protected]

(Please visit: http://www.jica.go.jp/english/about/mission/ and submit application)

Note: Only short listed candidates will be contacted. Questions could be entertained from successful short listed candidates.