State Finance/ Administrative Officer at Johns Hopkins University - 2 Positions

The Johns Hopkins University Bloomberg School of Public Health Center for Communication Programs (JHU-CCP) seeks for experienced and qualified candidates to work for the following position for the USAID-funded Health Communication Capacity Collaborative (HC3)-Nigeria project.

The overall goal of HC3-Nigeria is to support the Government of Nigeria (GoN), US government (USG) implementing partners, and local communication and behavior change professionals to design, produce and implement high quality, impactful social and behavior change communication (SBCC) interventions for malaria. In particular, HC3 is responsible for three key technical areas;
1.) Increasing capacity of the National Malaria Elimination Program (NMEP) Advocacy, Communication, Social Mobilization (ACSM) unit to provide technical leadership in SBCC,
2.) increasing capacity of State ACSM units to provide technical leadership in SBCC in two or more states (Akwa Ibom and Kebbi, initially), and
3.) contributing to increased practice of key malaria preventive and treatment behaviors among caregivers of children under live, pregnant women, and the general population. In particular, HC3 will develop GoN structures that support effective SBCC through knowledge sharing, coordination, and technical leadership, while cultivating the capacity of local researchers and implementers to meet GoN needs in designing, production, implementation, and evaluation.

JHU-CCP is recruiting to fill the position of:

Job Position: State Finance/ Administrative Officer

Location: Kebbi or Akwa Ibom
Duration: One year with possible extension
Terms of Employment: Contract
Slot: 2

Job Description

• The Stale Finance-Administration Officer (FAO), under the direct supervision of the state Program Officer with technical guidance from the HC3 Finance Manager is responsible for financial administration and logistical support of the HC3 project field office and state level activities.
• This position reports to the State Program Officer and requires a local Nigerian with financial and/or accounting and administrative experience in an NGO setting.

Specific Responsibilities
Primary duties and responsibilities include but are not limited to:

• Assisi HC3 office staff with the tracking and development of administrative documents;
• Maintain organized files on all financial related reports and documents.
• Format, edit, photocopy and disseminate documents and presentations as needed;
• Assist the HC3 State Program Officer and staff with preparation and logistics for meetings, seminars, workshops and other events as needed at the field office.
• Maintain the project field office petty cash and check books: prepare payments: ensure proper authorization for payments; distribute payments as required; supervise the processing of staff claims and advances and perdiem.
• Complete purchase orders, time and attendance records and prepare necessary reports for the HC3 Project Director and Finance.
• Maintain financial operating systems including electronic spreadsheets and/or relevant accounting software applications for management reporting to track field office expenditures and outstanding advances, allowances, and disallowed expenditures.
• Submit monthly financial reports to the HC3 Finance Manager.
• Maintain general office systems including filing; coordinating timely timesheet submission: sending, receiving and distributing taxes; end photocopying.
• Assist in the distribution of checks to vendors.
• Complete other duties as assigned.

Qualifications and Experience

• University degree or equivalent professional qualification in accounting, finance and administration.
• 2-3 years experience in financing administration, and or accounting.
• Experience working in an office, preferably a NGO environment or international donor organization/project.
• Must be able to speak, read and write in English and the local dialect.
• Good problem solving, analytical, computing and independent thinking skills. Strong working relationships and interpersonal communication skills.
• Great organizational and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, and Powerpoint).

Application Closing Date
1st April, 2014

How to Apply
Interested and qualified candidates should submit a cover letter identifying the position you are interested in and provide Curriculum Vitae to: [email protected]

Note: Subject line must include: "HC3 Malaria Nigeria Hiring/(and position applying for)" (Only applicants who are short-listed will be contacted.)