State Logistics Officers at National Malaria Elimination Programme (NMEP)

The National Malaria Elimination Programme is a Principal Recipient (PR) of the Global Fund (GF) Round 8 Phase 2 malaria grant titled “Contributing to rapid and sustained scale-up of Malaria Control Interventions for Impact in Nigeria” for the public sector. The grant covers five(S) Service Delivery Areas (SDAs); Prevention with LLINs, Prompt and Effective treatment with ACTs, Diagnosis, Behavioural Change Communication (BCC) and Health Systems Strengthening (HSS), and it is being implemented in 30 States of the Federation including the Federal Capital Territory (FCT).Twelve out of the 30 States are Sub-Recipients to NMEP.

NMEP as a PR of GF procures and distributes antimalarial medicines and commodities to the above 30 States, and has also developed and rolled out a malaria commodity logistics system for effective management of antimalarial medicines and commodities. Consequent Upon the above, NMEP intends to strengthen the PSM capacity often out of her twelve SR States as well as data management for decision making at the Central level through the recruitment of new PSM Officers.

Job Title: State Logistics Officers

Location: Borno, Enugu, FCT, Imo, Kaduna, Kwara, Lagos, Ogun Plateau, and Yobe

Scope of Work/Specific Tasks
The Logistics officer, whose desk will be in Programme Management Unit (PMU) of the Global Fund Project implemented by the Roll Back Malaria Division in the State of deployment, shall carry out the following activities.

• Support and assist in the management of malaria commodities at the assigned State central medical stores and health facilities.
• In collaboration with the NMEP and State health administration, support SCMS and health facilities to prepare and submit accurate and timely inventory and stock status reports and to ensure that the reports are used by the states to monitor and improve product availability
• In collaboration with the States authorities, regional medical stores administration, provide general technical logistics support and prepare and implement action plans to address logistics management issues especially stock status data collection, organization and submission to identified offices. Maintain and regularly update a database of health commodity logistics data.
• Conduct physical inventory of malaria commodities in the SCMS on monthly basis and sends report to NMEP accordingly. In collaboration with PSM Officers at NMEP, ensure that delivery of health products from the EMS Lagos to the State Central medical stores are well coordinated as well as those at the health facilities
• Lead the coordination of malaria and related health products supplies to health facilities to ensure appropriate and timely refill of facility commodities requirements based on bi-monthly facility stock reports submitted by facilities
• Work in close collaboration with the distribution service providers to ensure that health commodities are distributed according to Good Distribution Practices and that records to track the movement of the commodities are kept in an updated manner and Assists the assigned States in the monitoring of the performance of engaged third party distributors of health products carry out monitoring and supervisory visits to health facilities in collaboration with State Officers
• Serve as a link between NMEP/EMoH, SMoH, GE implementing Partners, PMI Partners, and the State CMS to ensure commodities supplies to health facilities are seamless
• Advocate for good malaria commodities management practices in the assigned State in line with Malaria Commodity Logistics System (MCLS)
• Provide technical assistance and strengthen the capacity of government personnel and other key malaria Programme Stakeholders as appropriate in the management of malaria commodity supply, distribution and management in the assigned States
• Participate in forecasting and quantification and procurement planning of health commodities and assist in facilitating PSM and malaria commodities bi-monthly review meetings, development of distribution plans and distribution of malaria commodities Write and submit monthly reports to NMEP and as The need arises
• Perform other duties as may be assigned.

Deliverables

• Monthly inventory report of health products in the assigned State
• Bi-monthly Distribution plans for health products in the assigned State
• Bi-monthly stock status report of stock on hand, receipts, losses/adjustment, consumption according to the malaria commodity logistics system after data aggregation
• Quarterly monitoring and supervisory visits reports of the assigned State
• Report of PSM coordination meetings in the assigned State
• Performance evaluation reports of 3PLs in the assigned State

Qualifications/Expertise Required

• Bachelor's degree in health-related discipline, logistics management, business administration or any other related degree.
• 3-5 years of profession experience in health programmes preferably in procurement and supply chain management environment
• Specific experience in malaria, HIV/AIDS, or TB, programmes strongly desired
• Ability to form relationships and work closely with Central and State level Health authorities and partners. Demonstrated ability to monitor, supervise, and provide support to health facilities in supply chain activities
• Extensive knowledge of Nigeria public health sectors
• Strong analytical and problem solving skills
• Excellent technical writing and oral presentation skills are highly desired
• Ability to work as part of a team and to be self managing
• Knowledge of Microsoft office package such as excel, access, word, and powerpoint
• Willingness to travel extensively and to spend extended periods of time in the field

Period of Assignment
This assignment will be for an initial period that ends by 31st January 2015 with possibility of renewal tied to satisfactory performance. Candidate ready to resume work immediately after interview will be given priority during final selection.

Remuneration and Terms of Payment
To be determined

Application Closing Date
22nd April, 2014

Method of Application
Interested individuals are required to submit a detailed CV that shows evidence of relevant qualifications, and’ Letter of motivation to: [email protected] with the position applied for as the subject of the e-mail, with the State of choice clearly stated.