Program Assistant/Driver at Deloitte Consulting Overseas Project - Akwa Ibom State

The Enhancing Nigerian Capacity for AIDS Prevention (ENCAP) Project is a five-year (2010 – 2015) USAID-funded project implemented by the prime partner, Deloitte Consulting, LLP, in collaboration with FHI 360. The project is implemented in the Federal Capital Territory (FCT) and Five States – Bayelsa, Rivers, Benue, Taraba, and Ebonyi. The ENCAP project focuses on building both organizational and technical capacity of community-based organizations (CBOS), non-governmental organizations (NGOs), and faith-based organizations (FBOs) delivering HIV prevention services in communities within the target states.

ENCAP Project is preparing for a possible expansion of its geographical scope to cover Akwa Ibom and Cross River States and is seeking to recruit a Regional Coordinator who will oversee activities in these two states. This position will be based in Uyo, Akwa Ibom State and is contingent on continued funding for the expanded geographical scope. There will be no provision for relocation costs.

Job Title: Program Assistant/Driver - Akwa Ibom State

Location: Akwa Ibom

Key Roles and Responsibilities of this position are listed below.
The incumbent will serve as the administrative Assistant and Driver for the project in the state. S/he will to provide general administrative support to the Regional Coordinator in office management and partner monitoring in Cross Rivers and Akwa Ibom States Driver. The Program Assistant/Driver will report to the Regional Coordinator, but will be managed operationally by Finance and Administrative Manager.

Specific Responsibilities

Administration

• Provide logistic support to ensure efficient office operations and partner monitoring.
• Provide procurement support for all work tools, and office equipment
• Maintain office filing system
• Manage travel arrangement and hotel accommodation for staff coming in to the Project area
• Manage partner monitoring schedule (Partner events calendar, monitoring schedule etc.)
• Ensure that office is clean and safe with adequate operational tools.
• Provide other general administrative support to the project as needed.

Program Management

• Assist Advisors/Regional Coordinator to plan, facilitate and evaluate capacity building events
• Assist Regional Coordinator to follow up on partners’ post-capacity building assignments and reports to ensure that required deliverables are submitted in a timely manner
• Assist Advisors/Regional Coordinator to conduct periodic organizational capacity assessments and identify partners’ capacity building priorities
• Contribute to Regional Coordinator’s monthly program reports

Vehicle maintenance and Driving

• Drive the official vehicle in a safe manner, respectful of laws and the needs of staff and passengers
• Maintain an accurate log of all vehicle movement, maintenance, and repairs in accordance with ENCAP policies and procedures
• Respond promptly to request for vehicle use by appropriate staff.
• Procure and replenish fuel, oil, and other inputs in a cost-effective manner that ensures reliable use of the vehicle.
• Ensure that the Finance and Administrative Manager is kept abreast of all routine maintenance and repair needs for the vehicle.
• Keep the interior and exterior of the official vehicle clean at all times
• Represent ENCAP well with the public through routine promptness, proper appearance, and respect for laws, passengers, and the general public.

Qualifications:

• Minimum of Ordinary National Diploma in Business Management or related field.
• Basic general administrative skills.
• Good writing and documentation skills.
• At least five years experience as a professional driver required.
• Must have experience driving cars and larger passenger vehicles. Must also be familiar with organizations, government offices, and businesses in Akwa Ibom. Experience with international organizations an added advantage. Copy of valid driver’s permit must be submitted with application. Good safety references and good vision required.

Application Closing Date
21st April, 2014

Method of Application
All applications should be sent to: [email protected] no later than April 21, 2014. Please use the subject line: “Administrative Assistant/Driver”. Please note that only shortlisted candidates will be contacted.