Human Resources Administrator Jobs at John Snow Inc (JSI)

John Snow. Inc(JSI),  a US based international Public Health consulting firm manages five  projects/contracts through its integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain Management Consortium, JSl implements the Supply Chain Management System (SCM) project for the US Government as part of the US Presidents Emergency Plan for Aids Relief (PEPFAR). The purpose is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceuticals and other products needed for the care and treatment of persons with HIV/AIDS and related infections.

JSI implements the USAID: DELIVER project funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries. JSl also provides services under two contracts with the National Agency for the Control e Aids (NACA), a Principal Recipient of Global Fund Round 5 and Round 8 grants. Lastly,  JSl is subcontractor for the DFID-funded PATHS2 project, the purpose of which is to improve the financing management, and delivery of sustainable, replicable, pro-poor health services for common health problems in live states.

Job Position: Human Resources Administrator

Job Objectives
John Snow Inc (JSI) is seeking to fill a newly created position, Human Resources Administrator, who will be expected to assist the design and implementation of human resource policies and procedure covering staff charged with supporting the five projects/contracts described above.

The Human Resources Administrator will report to the Director of Finance an, Administration, who will be his/her supervisor.

Responsibilities
Responsibilities may include, but are not limited to, the following:

• In consultation with senior management, coordinate all hiring activities, including (but not limited to) writing of job descriptions, advertising of vacancies. organizing the review 0 applications, scheduling of interviews, conduct of reference and document checks, notification 0 candidates and support and orientation of new hires. Ensure proper documentation of al hiring activities.
• Support the Director of Finance and Administration in all matters related to the determination and provision of staff benefits.
• Remain well informed regarding JSI, USAID and Government of Nigeria (GON) policies (laws and administrative procedures relating to all aspects of HR management. including hut no limited to: compensation, benefits, working conditions, grievances and complaints, am disciplinary measures and dismissal; and ensure that . JSI Integrated Office policies and procedures are fully consistent with those of the parent company, JSI, USAID, and the GON and are reflected in an up-to-date JSI Integrated Office Personnel Manual.
• Maintain up-to-date, properly documented personnel information on all employees; and ensure the security of a II confidential information.
• In consultation with senior management and other supervisory personnel, ensure timely conduct
• Remain well informed about, and communicate regularly as appropriate to Senior Manage available training and capacity building opportunities for staff assist staff to take advantage and or participate in available training and capacity building activities.
• In consultation with senior management, supervisors and staff develop, facilitate, and monitor a annual development plan for staff.
• Monitor the impact of existing policies on the organisational culture and the overall success of NIGERIA and advise senior management regarding recommended changes when: necessary.
• Monitor trends in employee behaviour, e.g. absences, turnover and advice supervisors and COP as appropriate.
• Conduct periodic surveys concerning staff compensation (salaries and benefits). Include comparisons over time and with other companies and/or the public sector: and advise senior management as appropriate
• In consultation, with staff supervisors, maintain an up-to-date account of accrued staff leave (maternity, annual, compassionate, sick, etc) and make available to supervisors as appropriate:  notify staff and supervisors when individual leave balances risk exceeding carryover ceilings
• Advice the finance and admin director of personnel matters
• Ensure that JSl NIGERIA supervisors and management understand their personnel management roles, in particular in relation to performance appraisal and staff development.

Qualifications
Applicants for this position should possess the following minimum qualifications;

1.) University degree (administrative or social sciences preferred)
2.) At least 5 years post graduation experience in HR administration (with an international NG
preferred)
3.) Excellent knowledge of Nigeria labour Iaws
4.) Strong analytical and problem solving skills
5.) Excellent writing skills
6.) Good interpersonal relationship skills
7.) Experience with filling systems- electronic and hard copies
8.) Knowledge of Microsoft Office. including Word, Excel, and PowerPoint

Application Deadline
7th July, 2011

Method of Application
Interested applicants should submit cover letter and resume by e-mail to: hr_admin@ng.pfscm.org