Graduate Administrative Assistant (Locum) at AIDS Healthcare Foundation

AIDS Healthcare Foundation - We are a legally registered NGO operating in Nigeria. AHF collaborates with the Federal Government of Nigeria and other partner institutions, to provide technical assistance to these key stakeholders to deliver quality and comprehensive HIV/AIDS treatment, care and support, HIV counseling and testing, prevention, nutrition and psychological services to people living with HIV/AIDS.

To meet the above needs, the program wishes to recruit a dynamic, skilled, committed, self driven and results oriented individuals to fill the following posts;

Job Title: Administrative Assistant (Locum)

Report to : State Coordinator
Location: Benue

Essential duties and Responsibilities:

• Provides administrative support to the State Coordinator:
• Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
• Maintains and manages meeting calendar;
• Maintains and updates contacts database.
• Answers incoming phone-calls; oversee office voicemail;
• Collects and distributes incoming mail / arrange courier services when needed;
• Oversees office supply inventory; orders as needed;
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
• Monitors vendor invoices & accounts payable;
• Assist with visa applications (getting invitation letters);
• Check the email account on a daily basis, and forward information requests to the appropriate people;
• Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
• Send original invoices, receipts and expense reports to the accountancy firm;
• Makes external hard disk backups of all updated files.
• Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
• Writes minutes for each one of the AHF Benue state office meetings;
• Provides administrative and logistical support for AHF Benue office.
• Other duties as may be assigned by supervisor.

Qualification and Experience:

• Bachelor’s degree in Accounting from a four year college or university; one to two years related experience in Administrative work .
• Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.

Application Closing Date:
11th July 2014

Method of Application
Interested candidates should submit their C.Vs and cover letters to the following emails address: [email protected] not later than 11th July, 2014.
Note: Only shortlisted candidates will be contacted.