Technical Officer, Warehousing and Distribution at FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

We are currently seeking qualified candidates for the position of:

Job Title: Technical Officer, Warehousing and Distribution

Job ID: 14633
Location: Nigeria-FC-Abuja

Responsibilities:
Provides technical support and guidance to staff and partners in the region and in country offices. Implements and monitors technical strengthening initiatives. Develops adoption and/or training strategy, designs and conducts training or adoption activities for a specific technical area. Creates scientific and technical material in area of expertise. Assists and gives guidance with development of proposals. Works with communities and partners to maximize local capacity. Evaluates programmatic effectiveness and provides technical assessment reports.

Accountabilities:

• Provides technical support in the development and dissemination of tools, materials, reports, papers, and intervention for research projects.
• Works closely with assigned team to ensure activities are implemented according to standard operating procedures (SOP’s).
• Writes and edits technical reports and documents. Assists with publications, web pages, and presentations.’
• Conducts searches of published literature on evolving issues in assigned technical area.
• Monitors and maintains protocols, instruments, data sets, manuals, training materials and reports.
• Responds to requests and inquiries from internal and external staff.
• Develops or writes technical briefs, reports, or other necessary materials to facilitate research, best practices, policies and procedures.
• Assists with the implementation of research studies by monitoring and documenting processes.
• Conducts analysis of program implementation to identify areas for improvement and propose appropriate technical strategy and guidelines.
• Prepares reports and papers summarizing project results.
• Delivers presentations at professional meetings and conferences.
• Ensures project implementation adheres to company strategy and remains technically sound.
• Provides leadership and team building at the task level.

Applied Knowledge & Skills:

• Working knowledge of concepts, practices and procedures with providing technical support for research studies.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills.
• Demonstrated proficiency with using Microsoft Office Suite required.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to problem solve and implements corrective action as needed.

Problem Solving & Impact:

• Works on problems of diverse scope that require analysis or interpretation of various factors.
• Exercises judgment within selecting methods and techniques to determine appropriate action.
• Builds productive working relationships with internal and external staff.
• Decision may affect a work unit or area within a department.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives methods and procedures on new projects and assignments.
• May provide guidance to other lower level personnel.
• Typically reports to an Associate Director or Director.

Technology to be Used:
Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:
10%-25%

Typical Physical Demands:
Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Additional Responsibilities:
Basic Function:
The Technical Officer (Warehousing and Distribution) will assist the Senior Technical Officer Logistics in the development of FHI 360 in-house capacity among the various departments, implementing agencies (IAs) and all tiers of government in all aspects of the warehousing and distribution of health commodities. S/he will provide technical support and leadership to Nigeria’s efforts to strengthen the procurement and supply chain management system of health commodities using evidence based data from the Logistics management information system, to reduce stock-outs, lower costs and eliminate wastage.

Duties and responsibilities:

• Work with the STO Logistics to direct outgoing or incoming health commodities distribution activities of FHI 360; ensure health commodities or supplies are shipped, distributed, or received in an efficient manner and ensure that all required inventory checks are conducted and all variances reconciled.
• Work with the STO in developing, maintaining and improving a logistics management information system for warehousing and distribution.
• Support the STO in the development of warehousing and distribution budgets Conduct periodic visits to facility warehouses to follow-up on all warehouse related matters such as the environment, sterilization, refrigeration etc. and generate reports to management and other stakeholders.
• Monitor safety standards in accordance with regulations; ensure safety code and quality compliance are met daily and report any issues arising to the STO
• Work with the STO in designing coordinated systems for FHI 360 to transport health commodities report and forecast delivery times, transport costs and performance in order to reduce stock-outs, eliminate wastes and lower costs.
• S/he will support the development of a cost effective system for cold and dry storage for health commodities based on good storage, evidence-based principles and in keeping with good quality assurance standards
• Ensure that all distribution documentation for health commodities in FHI 360, with funding agencies, suppliers, implementing partners and regulatory bodies is complete and compliant.
• Ensure FHI 360’s compliance with legal guidelines, Nigerian, US and any other funder’s export and import controls, contracting principles, sourcing and price/cost analysis requirements and report all actual or potential variance to the STO.
• Responsible for the contract management of third parties contracted by FHI 360 in supply management issues
• Assist in developing and guiding the implementation of warehousing policies and procedures
• Assist in coordinating physical flows management by optimizing quality, lead-time and costs
• Ensure that all required health inventory checks are conducted and all variances reconciled
• Manage replenishment orders for health commodities at the various warehouses
• Perform other duties as assigned.

Qualifications:

• MPH or MS/MA in relevant degree with at least 3- 5 years post national youth service experience with at least 1 year experience in managing a PSM cycle, including rational health commodities selection, forecasting/quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.
• Or B.Pharm, BS/BA in Logistics, Pharmacy, Microbiology, Biochemistry, or any relevant field with 5 to 7 years post national youth service experience managing a PSM cycle, including rational health commodities selection, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.
• Familiarity with Nigerian public sector health system and NGOs and CBOs is highly desirable.

Disclaimer
FHI 360 does not charge candidates a fee for a test or interview

Application Closing Date
5th August, 2014

Method of Application
Interested and qualified candidates should:
Click here to apply online