Female Personal Assistant to a high-profile Chief Executive Officer

Stresert Services Limited - Our client is a high-profile personality, a Forbes entrant, and the CEO of successful business investments/companies in the country in need of a female Personal Assistant with experience, international exposure, and professional persona.

Job Title: Female Personal Assistant

Location: Lagos

Job Description:

• The Personal Assistant will provide high-level, confidential and administrative support to the office of the CEO
• The PA will be in charge of wardrobe management for the CEO at various events and functions
• She is expected to have in-depth knowledge of the various business units under the Group
• She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills
• She must have international exposure (most preferably, studied abroad)
• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MANAGING DIRECTOR, helping her to manage and prioritize her time.

Desired Skills & Experience:

• Essential responsibilities and duties may include, but are not limited to, the following:
• Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Filter emails and calls highlight urgent correspondence(s).
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between her and his direct reports and the committees and groups to which she is a member.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match his requirements.
• Keep and maintain accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Keep and retrieve files for the CEO as at when needed.

Experience:

• Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
• Experience of diary management/researching and booking of travel and accommodation (essential).
• Experience of successfully working with senior management (essential).

Knowledge:

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Expert level in the use of Microsoft Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint.

Skills (all essential):

• Excellent organizational skills, ability to multi-task and organize others.
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines.
• Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
• Ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work with own initiative and with limited supervision

Salary
Salary is between N500,000 to N850,000 monthly depending on experience

Application Closing Date:
31st Sept. 2014

How To Apply
COMPULSORY APPLICATION ESSAY

• Applicants should send in a one-page document essay highlighting
• Previous related work experience as PA; direct report-line and employer Duties carried out
• Educational qualification (foreign or local)
• Last salary (that can be verified with payslips)
• Official trips outside Nigeria (if any)
• Indicate readiness to embark on long distance trips (local and abroad) with CEO
• Suitability for the job and reason for application
• Other information that might enhance the applicant’s chances, etc

Forward the application essay, passport photograph and CVs to: [email protected] using "PA-2-CEO" as the subject. Any application without the aforementioned will not be treated and only shortlisted applicants will be contacted.