Clearing and Delivery Officer at John Snow Incorporated

The Partnership for Suppiy Chain Management (PFSCM) is non-profit organisation for the dual purposes of ensuring reliable availability of essential produsts to programs in the developing world and strengthening national supply chains to became sustainable mechanisms for deliveing these pruducts to clients who need them. The Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) is a major financing institution in the fight against these chronic diseases in 140 countries. In 2008, The Global Fund established a Procurement Support Service (PSS), now known as the Sourcing Team to its Principal Recipients, with Pooled Procurement Mechanism (PPM) aiming at ensuring a cost effective and efficient procurement process. This service provides support to countries to resolve some of the procurement bottlenecks and facilitate a more timely access to provide procurement service to countries that elect to participate in the PPM service funded by the Global Fund.

John Snow Incorporated (JSI), one of PFSCM lead partners is recruiting to fill the below position:

Job Title: Clearing and Delivery Officer

Job Location: Abuja

Responsibilities:

• The Clearing and Delivery Officer will be responsible for completing and executing Form Ms for the Pooled Procurement Mechanism (PPM, formerly VPP) orders for the Principal Recipients (PR) based in Abuja, Nigeria. S/he will be the PRs’ key contact person for the Form M processing and should be able to give additional information to the PRs on the status of deliveries. The successful candidate will therefore act as a local facilitator for incoming shipments and will ensure adequate coordination between the PSA and the PRs for the timely clearing of the goods.

Key Responsibilities:
Completing and executing Forms Ms for all orders through:

• Monitoring order status by liasing with the Supply Delivery Coordinator (SDC) team and Client Account Manager for Nigeria; as requested or needed for Form M processing; ensure coordination and following-up with vendors and freight and Logistics persosnel.
• Expediting communications with PR and PSA to ensure that export documents are provided in a timely manner for Form M and local clearance procedures.
• Receiving and reviewing documentation prior to shipment to ensure compliance with the purchase order and with import/export requirements in the country of destination/origin.
• In coordination with Freight and Logistics (F&L) and the PRs, verifying the receipt of shipments and ensuring administrative competition of the shipments with the PR.
• Logging and investigation incidents with the PPM team as required.

Administration:

• Ensuring accurate data entry, and tracking order and shipment progress to provide overall visibility on Form MS completion and final delivery date visibility.
• Updating vendor shipping instructions and international shipping instructions as needed including if the PRs communicate any needed changes or these are needed for trhe Form M process.

Relationship Management:

• Liaising with PRs on a regular basis to address any shipping and importation requirements, in particular as the relate to form M.
• Supporting the PPM deliveries, coordinating with local SCMS and USAID|DELVIER project counterparts as needed to ensure sharing of key information.
• Liaising wlth PPM Netherlands staff, inciuding, but not limited to, the Client Relatoins unit, Procurement as the SDC team.
• Liaising with Local freight and logistics providers to ensure timely execution of services; raising concerns from the PRs to both local temas and PPM Netherlands based team members
• Working in close cooperation with PPM Netherlands SDCs to ensure smooth processing of required changes to M forms and otehr related documents.

Other Duties:

• Following up on clearing-related complaints with the PPM team. Quality related complaints are handled in collaboration with the Quality Assurance Unit.
• Keeping the PPM team informed of the clearing agent's perfomace if the PRs raise any complaints and ensuring continued dialogue with the PPM team.
• Contributing to the development of Standard Operating Procedures (SOP) and work instructions as needed  to further build capacity on Nigeria clearing and document processing.
• Handling other tasks as assigned.

Requirements
Minimum skills and qualification:

• 5-7 years' experience in managing local freight and transport logistics.
• A bachelor's degree in logistics management, business or other reelated discipline. A master's degree is an added advantage.
• Sound knowledge of shipment documentation to ensure compliance with the purchase order and with import/export requirements in the country of destination.
• Excellent knowledge of the Nigeria clearing and document processing is an added advantage.
• Demonstrated abiliity to use the Microsoft Office Suite applications, incliding Word, Excel, Outlook, Project and PowerPoint.
• Proven ability to work independently and with little supervision
• Experience with USAID health program is a strong plus
• Strong analytical and problem solving skills

Application Closing Date
16th September 2014

How To Apply
Qualified candidates should send a Cover Letter and Resume as one document to: [email protected]

Note: Only electronic applications will be accepted. Please indicate the title of the positoin you are applying for in the subject line of your e-mail. Candidates with more than one application will be disqualified.