Executive Assistant at AIDS Prevention Initiative in Nigeria (APIN) - Abuja

AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of HIV/AIDS in Nigeria. Since 2001, we have worked closely with key stakeholders, including donors, government agencies, university teaching hospitals and other non-governmental organisations to fight the HIV scourge.
 
APIN’s goal is not just to contribute to the reduction of the rate of growth of the HIV epidemic in Nigeria, but also to the ultimate reversal of its course. Our prevention, treatment, care and support activities currently span forty-two sites in ten states of the Federation and are coordinated from our offices in Abuja, Lagos and Ibadan.
 
We are therefore inviting applications from qualified candidates to fill the following positions:

Job Title:  Executive Assistant - Abuja
 
Job Responsibilities
a) Manage the administration of the CEO’s office in order to provide an environment for efficient programming
b) Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
c) Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters Review documents and make summary notes to the CEO
d) Assist with the preparation of documents for presentation at stakeholder meetings
e) Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
a) Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
b) Arrange travel schedule and reservations for executive management as needed
c) Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
d) Undertake specific projects initiated by the CEO in order to support the programs
e) Handle incoming and outgoing correspondences as referred by the CEO
 
Qualification and Experience
A good first degree and a minimum of four (4) years experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential
 
Technical & Behavioural Competencies
a) Ability to work independently with little or no supervision
b) Self-managed, with excellent organizational ability
c) Ability to interact with all cadres of staff
d) Ability to work under pressure
e) Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
f) Excellent written and verbal communication skills
g) Strong decision-making ability and attention to detail
h) Familiarity with the public health activities, especially in an HIV/AIDS environment
i) Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.)

Application Deadline
6th December, 2011
 
Mode of Application
Qualified and interested applicants should visit: www.apin.org.ng  click “apply” button  to complete the online application form. They should also upload their CV, which must contain a suitability statement, highlighting how their knowledge, skills and experience make them suitable for the position, and addressing the person specifications listed above. The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name. All applications must be submitted online on or before December 6, 2011. Late applications will not be considered and only shortlisted candidates will be contacted.
 
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply.