Admin Secretary at RS Hunter

At RS Hunter, we believe our clients have the resources, what we do is to galvanise, advice, and partner with our clients to understand the peculiarities of their businesses and then offer the best HR solutions and strategies that work. Our objective is to focus on creating an overall people driven value through training, expert HR advisory services and value enhancement to our clients in small business medium sector range while providing support to larger organisations in the areas of recruitment and executive selection.

RS Hunter Limited is recruiting to fill the position of:

Job Title: Admin Secretary

Location: Lagos

Overall Purpose of Job

• To provide general secretarial and administrative support for the Organization's to ensure seamless operations.
• He/she is required to exercise independent judgment and discretion in completing assignments.
• Working under the supervision of Organization's Secretary, he/she sorts through incoming mail and directs these to the appropriate department and personnel for necessary action and assists in coordinating various Industry-related meetings and other business meetings and appointments, assists with the production and dissemination of the meeting materials, arranges travel for Exco members.
• He/she also sets up and maintains filing and other record management systems. The individual will also assist with proper and timely archiving of information for the 0rganization

Responsibilities

• Projects a professional image for the organization, and as may be directed, handles visitors requirements and routine matters for the Secretariat.
• Makes necessary travel arrangements for the organization's Executive committee where required through appointed Travel Agents and Airlines as appropriate.
• Processes incoming and outgoing mail; handles photocopying, faxing etc.
• Assists with the production of meeting materials and papers
• Assists with all the organization's events and functions including Technical Sessions, Committee meetings and Board meetings.
• Maintains an effective document and filing management system for the organization.
• Processes purchase orders and expense claim forms for the organization as may be directed.
• Compiles basic Secretarial and Administrative reports.
• Schedules and coordinates meetings/events.
• Performs other assigned duties as delegated by the Chairman/Vice Chairman from time to time.

Key Performance Indicators

• Adequacy of secretarial and administrative support provided to the organization.
• Level of professionalism displayed and quality of image portrayed of the organization.
• Effectiveness in managing the production and dissemination of the meeting materials.
• Effectiveness of filing, archiving and document management system.

Person Specification

• Good first Degree
• Minimum of 3 years cognate working experience in a reputable company or structured business
• Exhibits Integrity, Professionalism and Passion

Required Competencies

• Basic understanding of Oil & Gas Industry history
• Organization & Administration
• Interpersonal Relations
• Computer & IT appreciation
• Customer service oriented
• Event management
• Attention to detail
• Inventory management;
• Office support service
• Logistics & Logistics management
• Vendor management
• Office Automation (MS Word, Excel, PowerPoint, project, publisher and access; other relevant applications)
• Verbal & Written Communication
• Time Management
• Reporting
• He/she is required to exercise independent judgment and discretion in completing assignments

Application Closing Date
15th January, 2015.

How to Apply
Interested and qualified candidates should send their CVs to: [email protected]