Finance and Admin Officer at Management Sciences for Health (MSH)

Management Sciences for Health (MSH)- saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. Our mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

Management Sciences for Health (MSH) is recruiting to fill the position of:

Job Title: Finance and Admin Officer

Job ID: 13-8001
Location: Abuja.

Job Description

Overall Responsibilities:

• The FAO will be responsible for ensuring the smooth operations of any of our field office activities by providing Finance, logistical support and coordinating programmatic information for MSH Field offices activities. She or he will assist technical advisors / specialists and senior managers to coordinate project activities and will assist Operations and Field Finance Manager for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
• The FAO is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he will be responsible for working with other staff from the headquarters and/ or Field offices to coordinate technical assistance.

Specific Responsibilities

Administration:

• Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
• Handle arrangements and assist in the logistics for meetings, retreats, and workshops.
• Provide project support to specific projects.
• Assist with Procurement, preparing Activity Profile, Advance Request, and Travel Arrangements in most of the Field Offices etc.

Finance: Provide following accounting and financial support to FAO:

• Prepare payment vouchers.
• Properly code all transactions.
• Processing payment of expenses, including per diem and transport to participants during activities in the field.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Tracking and following up on outstanding advances and assure timely reconciliation.
• Other tasks as requested by supervisor.

Requirements

• University Degree in Business Management or accounting or equivalent certification from a Business Technical School.
• Minimum 3 years experience management experience.
• Experience with USAID funded project.
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets.
• Ability to use accounting software (i.e. QuickBooks).
• Demonstrate good judgment and sound financial “common sense”.
• Ability to create and monitor budgets.
• Understand the principals of adequate documentation and of audit and performance necessary to ensure audit compliance.
• Advanced written and verbal proficiency in English including business terminology.
• Excellent communication and organizational skills.

Application Closing Date
30th January, 2015.

Method of Application
Interested and qualified candidates should:
Click here to apply online