Finance & Administrative Associate at FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Finance and Administrative Associate

Job Title: Finance & Administrative Associate

Supervisor: State Coordinator
Location: Akwa Ibom

Position Summary

• This position will report to the State Coordinator and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria's programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles as well as helping to ensure transparency and accountability in procurement and day-to-day project operations.

Essential Responsibilities and Specific Roles include

• Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
• Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.
• Prepare monthly and annual financial reports, including financial status of subprojects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.
• Oversee contractual issues for the state offices.
• Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property
• Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed
• Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.
• Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.
• With relevant parties from programs, finance and contracts and grants, support the development of subproject documents, work plans and budgets.
• Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.
• Serve as point of contact for logistical and administrative needs in the state.
• Coordinate all administrative and secretarial support services for the field office (as relevant).
• Keep proper office records/filings as appropriate.
• Record minutes of staff meetings and circulates same amongst the field staff.
• Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Provide logistic support for workshops and trainings.
• Coordinate all records/storage of supplies for the state office.
• Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of local and donor contractual requirements and regulations
• Knowledge of generally accepted accounting, budgeting and practices.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
• Report writing skills and be able to communicate with impact.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
• Ability to travel a minimum of 25%.

Qualifications and Requirements

• B.Sc or HND in Accounting, Business Administration or Economics and 4 years relevant experience.
• Minimum of 2 years supervisory experience in office management and administration.
• Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.

Additional Information

• Supervisory Responsibilities: Supervises Drivers and Utility/Office Assistant at state office

Application Closing Date
6th February, 2015.

How to Apply
Interested and qualified candidates should:
Click here to apply online