Team Coordinator at Marie Stopes International

Marie Stopes Nigeria (MSN) is a results-orientated non-Governmental organisation, which uses modern management and marketing techniques to provide family planning and other reproductive healthcare clinical services in under served communities. MSN's goal is to dramatically improve access to family planning and related reproductive health services to reduce maternal mortality and ultimately poverty in Nigeria.

MSN is part of Marie Stopes Internationals Global Partnership which operates in 43 countries and is the largest non-Governmental provider of family planning in the world, is recruiting to fill the below position:

Job Title: Team Coordinator

Location: Abuja
Reporting to: Administrative Manager
Duration of contract: 2 years (Renewable)

Core Responsibilities

• Initiative
• Energy
• Persistence
• Results orientation
• Drive
• Integrity
• Enthusiasm
• Commitment to personal development.

Director Support:

• Provide administrative, financial, and operational support to the Country Director, including:
• Scheduling meetings
• Booking travel
• Organising calendar
• Maintaining filing systems
• Helping prepare word documents, excel spreadsheets and Power-point presentations
• Supporting projects and initiatives
• Handle financial reimbursements
• Any other reasonable duties and/or special projects required by the Country Director.

Travel and Logistics:

• Organize travel arrangements for team members and external consultants, including booking flights (best quotes/routes) and arranging visas, itineraries and accommodation.
• Maintain absence and movement records for team members.
• Provide logistical support to external consultants.
• Coordinate events/meetings/conferences (room bookings, refreshments, preparation of agenda and other documentation, minute taking and distribution, assisting with Power-point presentations).
• Coordinate visits by overseas team members and external consultants · Information management
• Maintain team administrative systems, including electronic and paper filing systems.
• Provide support in IT co-ordination and troubleshooting.

Team Support:

• Coordinate weekly staff meetings, producing agenda, taking notes and producing minutes.
• Organize events and ad-hoc meetings with external parties
• Collect and communicate the team's weekly movements
• Maintain and develop Office Systems.
• Provide overall administrative support.
• Distribute the team&'s incoming mail and send outgoing mail or organize courier services
• Arranging induction schedules for new team members
• Undertake ad-hoc assignments and projects

Requirements

Experience:

• Experience in team co-ordination or administrative role for a large team
• Experience in working with statistical and financial data Desirable
• Experience in IT troubleshooting Desirable
• Experience in organisation of events/workshops
• Experience of working for an international organization.

Skills:

• Excellent organisational skills
• Excellent English, written and spoken, Highly developed communication skills
• Ability to manage a heavy and fluctuating workload
• Ability to manage conflicting demands of a large team
• Ability to prioritize own workload, Results orientated
• Ability to handle a steep learning curve
• Able to work as part of a team.

Attitude /Motivation:

• Enthusiastic, positive, determined
• Able to work on one’s own initiative
• Able to prioritize tasks, Calm under pressure
• Flexible
• Sound judgement, Proactive
• Able to work in a culturally diverse environment
• General interest in development and/or reproductive health issues Desirable

Application Closing Date
5th February, 2015.

Method of Application
Qualified and interested candidate should send their CV's and Applications to: [email protected]

The subject of the email should be the Position Title and the CV/Suitability statement should be saved in the applicant's full name.

Note: Applications that do not meet the above specification will be rejected. Only shortlisted candidates will be contacted.