Administrative Assistant at Maternal, Newborn and Child Health Programme (MNCH 2)

The Maternal Newborn and Child health Programme (MNCH2) is a 5 year country led programme which aims to reduce maternal and child mortality in northern Nigeria. Funded by the Department for International Development (DFID), it is being implemented by a consortium comprising of Futures Group, Society for Family Health (SFH), Options, Mansion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.

In return we offer:

• A friendly and team-based working environment
• Opportunity to work with national and international colleagues
• Vital contribution to bettering health in Northern Nigeria
• The opportunity to truly "make a difference"
• A competitive salary with benefits

The Maternal, Newborn and Child Health Programme (MNCH2) is looking for/skilled creative and enthusiastic Individuals to contribute and work within this dynamic five (5) year project:

Job Title: Administrative Assistant

Location: Abuja

Job Description

• The successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations.
• S/he will be expected to manage the day-to-day office administrative tasks.

Key Responsibilities

• Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members.
• Ensure all finance policies are strictly adhered to in the CS/BU including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims.
• Ensure all relevant bills and invoices are scanned and submitted to Accounts payable.
• Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers.
• Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment.
• Ensure regular maintenance of repairs and office utilities at supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations.
• Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events.
• Maintain a data base of vendors supplying office services including car hire, service providers and mobile internet firms for use by MNCH employees.
• Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory.
• Ensure office cleanliness by working closely with outsourced cleaners and ensuring the office environment is well maintained and is conducive for work.
• Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions.
• Provide support on logistic for incoming consultants i.e. Highland hotel bookings.
• Perform any other tasks as assigned by the Finance & Admin. Manager.

Qualifications

• Relevant Bachelor's Degree required.
• Minimum two years clerical or administrative experience.
• Knowledgeable in office administration and bookkeeping procedures.
• Proficient in Microsoft office software.
• Proficient in the use of general office equipment.
• Effective verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.

Application Closing Date
11th February, 2015.

Method of Application
Qualified candidates should send their CV's with a brief cover letter to: [email protected] specifying the position and state for which you are applying in the subject line, For example "Administrative Assistant - Abuja"

Note:

• There are no relocation allowances available for the position.
• Only candidates shortlisted will be contacted.