Project Documentation Officer at the International Institute of Tropical Agriculture (IITA)

IITA is an international non-profit agricultural research-for-development (R4D) organization established in 1967, governed by a Board of Trustees, and a member of the CGIAR Consortium. Our R4D approach is anchored on the development needs of the tropics. We work with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture. We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.

The International Institute of Tropical Agriculture (IITA) invites applications for the internationally recruited position of:

Job Title: Project Documentation Officer

Ref No: NRS/2015/00000001
Location: Nigeria

Responsibilities

• Review project documents and take action on specific issues that may arise during the project life.
• Provide effective administrative support at the initiation and execution stages of projects with the view to improving performance.
• Liaise with scientists to ensure that project reports are promptly received by sending email reminders to them weekly.
• Ensure that all technical reports follow the right format specified by the donor.
• Facilitate the review and editing of project’s technical reports.
• Submit technical reports to donors.
• Upload submitted technical reports on the project database (ProMIS), i.e. to donors and from partners.
• Assist in preparing reports for IITA Management and Board of Trustees.
• Assist in ensuring that the database is kept up to date with accurate data, reports and other project documents.
• Work closely with the project Database Assistant to take over her tasks in her absence or when work pressure demands.
• Work in close cooperation with other PAO team members to achieve the unit’s objectives.
• Retrieve information from both paper files and database to resolve queries.
• Such other duties, properly assigned, as may be occasioned by the exigencies of the service.

Qualification and Experience

• B.Sc. in Business Administration, or any related discipline with at least 6 years of relevant experience with 3years in a multicultural environment.

General Information

• We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
• (2-year renewable Contract).

Application Closing Date
4th March, 2015.

Method of Application
Interested and qualified candidates should forward their applications with detailed curriculum vitae saved with their names in Microsoft word format. The application must include the names and e-mail addresses of three professional referees which must include either the Head of applicant's current or previous organization or applicant's direct Supervisor/Superior officer at work and evidence of current remuneration package.

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