Secretary at the World Meteorological Organization (WMO)

The World Meteorological Organization (WMO) is a specialized agency of the United Nations. It is the UN system's authoritative voice on the state and behaviour of the Earth's atmosphere, its interaction with the oceans, the climate it produces and the resulting distribution of water resources.

WMO has a membership of 191 Member States and Territories (on 1 January 2013). It originated from the International Meteorological Organization (IMO), which was founded in 1873. Established in 1950, WMO became the specialized agency of the United Nations in 1951 for meteorology (weather and climate), operational hydrology and related geophysical sciences.

We are recruiting to fill the position of:

Job Title: Secretary

Location: Abuja
Commencement of Duty: 1st of May or as soon as possible thereafter

Duties
Under the overall supervision of the WMO Representative for North, Central and West Africa and under direct supervision of the National Programme Officer, the incumbent will perform the following duties:

• Classify all the incoming and outgoing documents.
• Prepare the monthly account of the Office.
• Prepare correspondence, some of which is highly confidential in both French and English.
• Transmit the outgoing mails.
• Maintain the proper Office filing system,
• Make travel arrangements (flight booking and purchase of tickets) for the supervisors and perform liaison duties with other units:
• Arrange appointments and maintain the supervisor's calendar, place and screen telephone calls and answer queries with discretion;
• Keep lists of names, addresses and telephone numbers of relevant partners (Ministers, Government Officials and members of the Diplomatic Corps and Donor Organizations);
• Prepare briefing material for the supervisors for use on Official trips or special meetings;
• Perform any other assignment that he/she may be directed.

Education

• Completed secondary school education or equivalent administration studies with corresponding diploma.

Experience:

• A minimum of five years progressively responsible experience in secretarial functions. Demonstrated experience in screening and filtering incoming correspondence end documents and working experience in a United Nations or related international organization.

Other Requirements:

• Must possess demonstrated ability to work with Microsoft Office software, word processing, spreadsheet and presentation software and multi-tasking systems (e-mail, agendas, etc.) and the use of Oracle I- Procurement applications.
• Good communication and interpersonal skills and ability to draft and produce correspondence, to manage and balance workloads and timelines within a multi-structured environment.
• Demonstrated ability to pay attention to detail.
• Excellent typing skills.

Languages:

• Excellent knowledge of English and a very good knowledge of French (oral and written).
• Knowledge of other WMO official languages would be an advantage.

Remuneration
A monthly salary commensurate with 0-3 level (approximately NGN 272095) will be offered based on experience. This is a temporary appointment of up to eleven months on Abuja local conditions.

Application Closing Date
13th February, 2015

Method of Application
In order for the applications to be considered valid, these should be submitted with cover letter (not more than one page) specifying the motivation for applying, and addressed to: The WMO Representative, WMO Office for North, Central and West Africa. All applications should include a functional e-mail address, mobile number, detailed curriculum vitae and completed WMO Personal History Form.

Click here to download the WMO Personal History Form

Interested candidates should submit their applications by email to: [email protected]

Note:

• This position will be based in Abuja and is open to Nigerian nationals or permanent residents
• Application received after closing date will not be considered.
• Only shortlisted candidates will be contacted.