Secretary at My Joy Food Industries Limited

Posted on Wed 11th Mar, 2015 - hotnigerianjobs.com --- (0 comments)

Myjoy Food Industries Limited, a leading industrial bakery located in Ibadan, is recruiting to fill the position of:

Job Title: Secretary

Location: Oyo

Job Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Primary Responsibilities

Answer telephones and give information to callers, take messages
Arrange conferences, meetings, and travel reservations for office personnel.
Complete forms in accordance with company procedures.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Mail newsletters, promotional material, and other information.
Maintain scheduling and event calendars.
Make copies of correspondence and other printed material.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Schedule and confirm appointments for clients, customers, or supervisors.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
Conduct searches to find needed information, using such sources as the Internet.
Coordinate conferences and meetings.
Learn to operate new office technologies as they are developed and implemented.
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Order and dispense supplies.
Prepare and mail checks.
Provide services to customers, such as order placement and account information.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Application Closing Date
25th March, 2015.

Method of Application
Interested and qualified candidates should send their applications to: [email protected]

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