Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.
Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.
We are recruiting to fill the vacant position of:
Job Title: Finance and Admin Manager
Finance and Administration Manager will be responsible for providing the financial and administrative management for a new USAID-funded project in Nigeria which will contribute to state-level reduction in under-five child and maternal mortality, and to increased capacity of health systems (public and private) to sustainably support access to primary health care.
This includes oversight of all financial and contractual aspects of the project and work closely with project staff to ensure accurate financial, contractual and administrative reporting of the project.
The Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.
Manager will also be responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of project financial operations.
Responsibilities
Oversee all financial planning, budgeting and reporting for the project
Provide guidance to Chief of Party regarding the financial requirements of the project and office operations
Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures
Review, reconcile and monitor all project accounts, including major program operating accounts and petty cash operations involving cash advances
Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory
Provide guidance and support for contracts development and management
Provide financial capacity-building for local grantees
Maintain and administer project financial accounting system
Prepare the monthly financial report by using adapted finance software (QuickBooks)
Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
Make in-country budget adjustments and other cost improvement measures, as required
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions
Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor
Ensure that USAID resources are appropriately directed to program priorities and are in line with program work plans
Contribute to program team in developing work plans and annual budgets for program activities and local office costs
Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting
Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description
Work losely with auditors during audit of the program
Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
Provide financial oversight to finance officers
Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions
Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets.
Required Qualifications
Advanced degree in finance, accounting, business or relevant field.
10 years' financial and cost management experinee in international development program operations, preferably in Sub-Saharan Africa
5 years' senior-level finance and administrative experience for international health programs with annual budget over $5 million
Knowledge of USG cooperative agreements and grant/contract management regulations
In depth knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Knowledge of global operations and ability to determine and assign priorities with respect to field office support requirements and issues
Experience must include financial analysis and reporting, cash flow analysis, budget development and forecasting
In-country field experience, including supporting implementation of national/provincial/district-level programs
Ability to develop and implement new procedures and work processes to more effectively support the coordinated implementation of global programs and offices
Strong time management skills and ability to work in an unstructured environment
Results-oriented but with the ability to understand the need for flexible processes
Strong knowledge of federal cost principles, administrative requirements, and other applicable rules and regulations regarding implementation of federal awards
Excellent oral and written communications skills in English.
Proficiency in QuickBooks and MS Office (Word, Excel, Access and Power Point)
Ability to travel nationally and internationally up to 30% of time.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should: Click here to apply online