Institute of Science and Technology located in Yenagoa Bayelsa state Nigeria is a newly established Private Institute designed to promote professionally-oriented education and professionally relevant research. The Institute is based on leading research, development work and experience-based knowledge. We cooperate closely with enterprises and public organizations to provide our researchers and fellows with professional development and experience from working life. We plan to offer study programs for professions that are in high demand in society and we have a comprehensive portfolio within research and development work for employers in the private and public sectors. We are also collaborating with Universities Overseas to award professional and degree certificates.
We are recruiting to fill the position of:
Job Title: Office Manager
Location: Bayelsa
Purpose of the Position
The Office Manager is responsible organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Scope
The Office Manager reports to the President and is responsible for providing office management services to the Organization.
This includes maintaining office services and efficiency, supervising office staff and maintaining office records.
Responsibilities
Maintain Office Services
Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Monitor and record long distance phone calls
Prepare time sheets
Control correspondences
Review and approve supply requisitions
Liaise with other agencies, organizations and groups
Update organizational memberships
Maintain office equipment
Supervise Office Staff
Assign and monitor clerical and secretarial functions
Recruit and select office staff
Orient and train employees
Provide on the job and other training opportunities
Supervise staff
Evaluate staff performance
Coaching and disciplining staff
Maintain office records
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer o files and records
Transfer and dispose records according to retention schedules and policies
Ensure personnel files are up to date and secure
Maintain office efficiency
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Perform other related duties as required
Knowledge, SKills and Abilities
The incumbent must have proficient knowledge in the following areas:
Knowledge of office administration
Knowledge of human resource management and supervision
Ability to maintain a high level of accuracy in preparing and entering information
Skills:
The incumbent must demonstrate the following skills:
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including the:
Spreadsheet and word processing, programs, and e-mail at a highly proficient level
Stress management skills
Time management skills
Person Attributes:
The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer.
The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Be flexible
Demonstrate sound work ethics
The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience.
Equivalencies will be considered
Working Conditions
Physical Demands:
The Office Manager will spend long hours sitting and using office equipment and computers, which can cause muscle strain.
The Office Manager will also have to do some lifting of supplies and materials from time to time. (Conditions that may lead to mental or emotional fatigue)
There are a number of deadlines associated with this position, which may cause significant stress.
The incumbent must also deal with a wide variety of people on various issues.
Qualifications
A Bachelor's degree or its equivalent preferred.
A Minimum of 3 years working experience at a managerial level required.
Application Closing Date
12th May, 2015.
How to Apply
Interested candidates should send maximum of two (2) page CV including a passport photo via email: [email protected] to the Director Human Resources, Institute of Science & Technology, Yenagoa.