Documentation and Administration Assistant at the Association for Reproductive and Family Health (ARFH)

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Sexual and Reproductive Health, Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. We offer professionals opportunities for career advancement, good working environment and competitive remuneration.

We seek applications from qualified persons for the position below in the organization for Global Fund grants:

Job Title: Documentation and Administration Assistant

Location: Abuja
Reports to: Procurement and Supply Chain Management Specialist

Specific Responsibilities

• Support the documentation/Filling of all Procurement and Supply Chain documents of the organization
• Maintaining the Procurement matrix; Reconcile procurement processes, and support other PSM activities as at when needed by the organization.
• Responsible for maintenance of organizational PSM documents.
• Responsible for storage, cataloging and retrieval of documents.
• Maintain the integrity of working documents and update documentation when revised.
• Maintain systems for document storage and retrieval, and help train employees on efficient system usage.
• Responsible for document security, for assigning access, and for removing and destroying obsolete documents.

Qualifications

• Minimum qualification is B.Pharm or B.Sc in Business Admin, Social Science or Management Course.
• Minimum of 2 years' experience in the management of supplies chain management functions in donor funded projects, professional certification in Supply Chain Management and understanding of Nigerian chugs regulations.
• Good knowledge of guidelines for all disease Programmes and procurement management softwares e.g pick and pack etc is desirable.
• Proficiency in Microsoft Word, Microsoft Excel, inventory management software analytical and problem solving skills.

Application Closing Date
29th May, 2015.

Method of Application
Interested and qualified candidates should send their comprehensive CV and Cover letter in only one attachment (Ms-word Document) explaining suitability for the job to: [email protected] ,indicate the title of post applied for in the subject line of the email. Applicants are advised to provide their functional email/mobile phone numbers on the application letter as well as three professional referee. Candidate must provide functional e-mail addresses and telephone numbers of the referees.

Note: Eligible female applicants are encouraged to apply. ARFH has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).