Head of Division General Services and Estate at ECOWAS Bank for Investment and Development (EBID)

ECOWAS Bank for Investment and Development (EBID) is an international financial institution established by the 15 Member States of the Economic Community of West African States (ECOWAS). EBID includes: Benin, Burkina Faso, Cape Verde, Cote d'Ivoire, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo.

The main objective of EBID is to contribute to the economic development of West Africa through the financing of ECOWAS and NEPAD projects and programs. The headquarters of the bank is in Lome in the Togolese Republic.

As part of its capacity building efforts, the ECOWAS Bank for Investment and Development is seeking qualified candidates who are citizens of the community to fill the position below:

Job Title: Head of Division General Services and Estate

Grade: P5-1
Location: Togo

Objective

• Reporting to the Director of the Department of Administration, the Head of Division shall define, propose and implement the norms and procedures for the management and maintenance of the buildings and related installations of the Bank.
• He/she shall also be responsible for the procurement of goods and services.

Duties

• Supervise the procurement of goods and services in line with the provisions of the basic texts and ensure that the goods and services provided conform to specification;
• Ensure that insurance cover is provided against risks to movable and immovable property at the headquarters of the Bank and in official residences provided by the Bank;
• Prepare, negotiate, and propose, in collaboration with the other departments, service contracts relating to security and maintenance, manage and monitor the implementation of the contracts and ensure the service providers assume their contractual obligations;
• Prepare, propose and implement policies and procedures regarding the allocation and management of offices and the residences of the Bank;
• Develop, propose, and put in place a conservation and inventory system for goods and stock of the Bank;
• Put in place and manage a system for the supply of office furnishings for all the departments of the Bank in accordance with the needs made in the budget allocation;
• Put in place and manage a control and security system for the headquarters of the Bank and at the official residences provided by the Bank;
• Provide supervision in the Management of the vehicle fleet of the Bank;
• Ensure the safety of goods and persons;
• Organize and manage the means of communication, switch board and reception services of the Bank;
• Carry out all other duties assigned by Management.

Required Profile

• Master's Degree or its equivalent in Public Administration, Engineering or other related field from a recognized University or Tertiary Institution;
• Minimum of ten (10) years working experience in Assets management and supply management in a large public organization;
• Proficiency in procurement practices;
• A sound working knowledge of security best practices and laws governing security management;
• Good drafting skills for reports and experience in preparing business dossiers;
• Excellent analytical and review skills, organizational capability;
• Good knowledge of budget preparation and the monitoring of expenditure;
• Should have initiative and capacity to take decisions in dangerous and risky situations;
• Excellent communication skills, influencing, negotiating, engagement skills and decision making skills;
• Ability to work under pressure and to bring situations under control;
• Be analytical and proactive;
• Ability to manage a team in a multicultural environment, delegate duties and responsibilities, impart knowledge, supervise and take decisions;

General Requirements
Candidates must:

• Be citizens of ECOWAS Member States;
• Not be above 45 years of age;
• Be computer literate (Word, Excel, Access and PowerPoint)
• Be fluent in French and/or English and/or Portuguese, and proficient in one of the other two languages.

Application Closing Date
17h00 GMT; 30th June, 2015.

Method of Application
Interested and qualified candidates should send or deliver their applications and CV's in sealed envelope, marked " 2015 Recruitment Exercise" and state the position applied to the address below:
ECOWAS Bank for Investment and Development (EBID)
Department of Administration and Human Resources
128, Bd. du 13 Janvier,
BP 2704,
Lome-Togo.

Application must include

• A detailed curriculum vitae;
• A letter of interest;
• Copies of degrees or certificates;
• Copy of identity card or passport;
• Copy of birth certificate.

Note: Only shortlisted candidates will be invited for a test. EBID reserves the right to stop further action on this job vacancy notice