Administration and Human Resource Officer at ECOWAS Bank for Investment and Development (EBID)

ECOWAS Bank for Investment and Development (EBID) is an international financial institution established by the 15 Member States of the Economic Community of West African States (ECOWAS). EBID includes: Benin, Burkina Faso, Cape Verde, Cote d'Ivoire, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo.

The main objective of EBID is to contribute to the economic development of West Africa through the financing of ECOWAS and NEPAD projects and programs. The headquarters of the bank is in Lome in the Togolese Republic.

As part of its capacity building efforts, the ECOWAS Bank for Investment and Development is seeking qualified candidates who are citizens of the community to fill the position below:

Job Title: Administration and Human Resource Officer

Grade: P3-1
Location: Togo

Job Summary

• Reporting to the Head of the Human Resource Division of the Department of Administration, the Administration and Human Resource Officer shall follow up the administrative file of the staff members (leave, contracts, salaries, sickness, training, etc…) shall prepare the Bank’s staff welfare policy and ensure its implementation.
• He/She shall particularly be in charge of:

Duties

• Provide orientation regarding handling of staff matters and implementation of the staff regulations and the rules and procedures on labour law;
• Manage staff records (monitoring and checking and updating of individual and collective staff data);
• Prepare, update and circulate various documents : notices, training programs, ancillary documents, attendance registers, miscellaneous forms, filing and archiving of documentation;
• Contribute to the preparation of administrative documents (agreements, supplementary contracts, mail to staff members …);
• Monitor and project the calendar of procedure of staff career advancement;
• Verify and process staff welfare assistance requests;
• Prepare the input for computation of salaries and statements regarding social security contributions and taxes;
• Handle the staff leave and monitor execution;
• Provide information for the management chart and for preparation of the Bank’s Activity Report for submission to Management;
• Manage the insurance policies concerning staff members and declare work-related accidents, request for inclusion or withdrawal of names therein;
• Prepare information relating to positions to be advertised, monitor the publication of vacancies and participate in the analysis and short-listing of candidates;
• Participate in the management of internship and of outsourced human resources;
• Prepare the minutes or the reports of the meetings of the Human Resource Committee and ensure the implementation of decisions made ;
• Closely monitor the information system on human resources;
• Carry out all other tasks assigned by Management.

Required Profile

• Master's Degree in Human Resource Management, Public or Business Administration, Law or in any other relevant field;
• Minimum of five (5) years working experience in human resource management within a similar financial Institution;
• Good knowledge of the rules, regulations, procedures and policies on human resource, labour laws and regulations;
• Excellent ability to manage difficult situations as well as ability to work in a multicultural professional environment;
• Ability to analyze issues strategically, assess measures from the standpoint of stakeholders and transform strategic ideas into plans of action;
• Sense of judgement, initiative and respect for confidentiality;
• Ability to exercise self-control and remain calm even under emergency situations and work under pressure;
• High sense of organization and ability to develop human relations.
• Good drafting skills an ability to prepare reports and minutes;
• Ability to utilize human resource management and pay software;
• Ability to initiate and manage innovations or changes and proven ability to present ideas and achieve adherence to the ideas.
• Ability to work in a multicultural environment.

General Requirement
Candidates must:

• Be citizens of ECOWAS Member States;
• Not be above 45 years of age;
• Be computer literate (Word, Excel, Access and PowerPoint)
• Be fluent in French and/or English and/or Portuguese, and proficient in one of the other two languages.

Application Closing Date
17h00 GMT; 30th June, 2015.

Method of Application
Interested and qualified candidates should send or deliver their applications and CV's in sealed envelope, marked " 2015 Recruitment Exercise" and state the position applied to the address below:
ECOWAS Bank for Investment and Development (EBID)
Department of Administration and Human Resources
128, Bd. du 13 Janvier,
BP 2704,
Lome-Togo.

Application must include

• A detailed curriculum vitae;
• A letter of interest;
• Copies of degrees or certificates;
• Copy of identity card or passport;
• Copy of birth certificate.

Note: Only shortlisted candidates will be invited for a test. EBID reserves the right to stop further action on this job vacancy notice