Archivist at ECOWAS Bank for Investment and Development (EBID)

ECOWAS Bank for Investment and Development (EBID) is an international financial institution established by the 15 Member States of the Economic Community of West African States (ECOWAS). EBID includes: Benin, Burkina Faso, Cape Verde, Cote d'Ivoire, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo.

The main objective of EBID is to contribute to the economic development of West Africa through the financing of ECOWAS and NEPAD projects and programs. The headquarters of the bank is in Lome in the Togolese Republic.

As part of its capacity building efforts, the ECOWAS Bank for Investment and Development is seeking qualified candidates who are citizens of the community to fill the position below:

Job Title: Archivist

Grade: P3-1
Location: Togo

Job Summary

• Attached to the Documentation Department, the Archivist shall be responsible for routing of the archives to all the Bank’s units as part of the defined archival policy and in compliance with archival regulations.

Duties

• Collect, process, preserve and develop the archives;
• Participate in the computerisation of the archives;
• Process the final archives and check eliminations;
• Draft and monitor dashboards;
• Train departments on archiving and filing of documents;
• Forward documents to the requesting departments in accordance with the prescribed regulations;
• Explore possible accession of more recent archives;
• Advise records generating departments on archives management;
• Manage subscriptions and acquisition of books and make inputs to the preparation of the department’s budget;
• Carry out all other tasks assigned by Management;

Required Profile

• A Master's Degree in Documentation or any other professional qualification in Archival studies;
• Minimum of five (5) years working experience in a similar position;
• Sound knowledge of international archiving standards and regulatory texts;
• Sound knowledge of document processing procedures;
• Good writing skills and have a good analytical mind;
• High sense of organisation and efficiency;
• Ability to set up effective work organisation and work under pressure;
• Team player in a multicultural environment.

General Requirement
Candidates must:

• Be citizens of ECOWAS Member States;
• Not be above 45 years of age;
• Be computer literate (Word, Excel, Access and PowerPoint)
• Be fluent in French and/or English and/or Portuguese, and proficient in one of the other two languages.

Application Closing Date
17h00 GMT; 30th June, 2015.

Method of Application
Interested and qualified candidates should send or deliver their applications and CV's in sealed envelope, marked " 2015 Recruitment Exercise" and state the position applied to the address below:
ECOWAS Bank for Investment and Development (EBID)
Department of Administration and Human Resources
128, Bd. du 13 Janvier,
BP 2704,
Lome-Togo.

Application must include

• A detailed curriculum vitae;
• A letter of interest;
• Copies of degrees or certificates;
• Copy of identity card or passport;
• Copy of birth certificate.

Note: Only shortlisted candidates will be invited for a test. EBID reserves the right to stop further action on this job vacancy notice.