Office Manager at a Start-up Online Communications Company

A start-up Online Communications Company, operational for one year with the aim of being the foremost online communications company in Africa. Services include developing Web and Mobile Applications, Website development, Brand Conceptualization, online consultancy, internet marketing and Social Media Management.

We look to expansion and will be recruiting to fill the position below:

Job Title: Office Manager

Location: Ogba, Lagos.

Job Purpose

• We are looking to fill the position skilled Office Manager with integrity to join the expansion process of the start-up company.

Job Description
The expected candidate must be able to carry out the following accounting functions:-

• Ensure that every financial transaction is documented.
• Update petty and main cash books and other subsidiary books of accounts
• Reconcile main cash book with the bank statements monthly.
• Post financial entries from the subsidiary books of accounts to ledgers
• Able to draw up monthly trial balance
• He or She must be able to issue and follow up on receipts and invoices
• He or she must be able to prepare final accounts
• He or she must ensure that established controls are complied with
• He or she should be able to handle personal income tax and file returns regularly in this regard
• He or she must ensure that adequate records and controls are in place.
• He or she must be able to control costs
• The expected candidate must be able to handle standard administrative functions which will include but not be limited to:
  • Assist in ensuring the smooth daily running of the office
  • He or she must take stock of stationery, books or magazines and ensure adequate records on them
  • Originating and documenting official correspondences between the management/organisation and clients, suppliers
  • Oversee entire office administrative functions
  • Manage the record keeping process and filing for the Company
  • Ensure all routine correspondence are treated accordingly
  • Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensure adequate records are kept
  • Oversee the on boarding process for all new hires and send out communication regarding the new employees
  • Ensure payment of Company utility bills
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; Ensure office is set up and maintained as a clean and efficient working environment
  • Prepare and control administrative budgets

Qualifications/Requirements

• OND/HND/B.Sc graduate
• Very well organized with the ability to multi task and prioritize workload in a very busy & fast paced environment.
• Demonstrate a strong pro-active ability to learn, develop & implement new initiatives & recruitment solutions
• Excellent negotiation & people skills.
• Accuracy and attention to detail with excellent organizational skills.
• Event organization and management skills.
• Pleasant personality and able to build relationships with employees and press people.
• Good First degree, preferably a second class upper division and above.
• Cognate experience that matches the specific role.
• Excellent communications skills-written and oral.
• Trustworthy, confidential and high ethical orientation.
• Demonstrable high proficiency in the use of Microsoft office.
• The use of the related office software is advantageous.
• Professional in appearance, presentation and in conduct.
• The ideal candidate should have the poise and manners that evoke respect.
• He/ She must be diligent, persevering and ready to go the extra mile to get things done.
• Experience will be an added advantage

Application Closing Date
1st July, 2015.

How to Apply
Interested and qualified candidates should send their your CV's to: [email protected] with the position you are applying for as the title of your mail, if not, your application will not be considered.