Graduate Executive Assistant Recruitment at the Kwara State Government

The Kwara State Government, in its efforts to increase and diversify its revenue base for financial freedom and bolstered efficacy in governance, recently passed the Kwara State Revenue Administration Law, 2015 (Law No.6 of 2015).

Kwara State Internal Revenue Service (KS-IRS), as established by this Law, is the sole entity responsible for the effective and efficient administration of tax and related matters on behalf of the Kwara State Government. The
KS-IRS Mandate:

• To maintain the integrity of the tax laws and processes by eliminating all instances of multiple taxation;
• To assist the State Government to attain specific economic and social policies, systems and targets; and
• To stimulate voluntary compliance so as to advance maximum representation of the populace in executive decision making.

In keeping with the mandate for the KS-IRS, the kwara State Government is seeking individual with uncommon dedication who are high-achieving, highly dynamic and innovative with proven target driven orientation to fill the underlisted position in the newly established KS-IRS:

Job Title: Executive Assistant

Start Date: August 2015
Location: Kwara
Reporting To: Director, Informal Sector Revenue Generation
Direct Reports: N/A
Contract Term: 4 Years (Renewable)
 
Job Description

• The Executive Assistant’s is an important role in the management of information, schedules and workload that the Director for Informal Sector Revenue Generation (and other mangers in the department if required) must work through.
• This sector and consequently this department, is critical to the expansion of efficiency gains for the KS-IRS and in fact interaction between the KWSG and the people.
• Therefore, s/he must be proactive, ready to work, proffer solutions before issues become larger, and generally do what it takes to assist in a minimum first level of preliminary work and analysis on information that comes into the departments (and KS-IRS) from the field.

Specific Tasks
Specific tasks are divided into the following categories and include:

• Conserves superior's time by producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
• Prepare and edit correspondence, reports, and presentations;
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions;
• Manage projects and conduct preliminary research;
• Plan and schedule travel, meetings and appointments;
• Make travel and accommodation arrangements for guest;
• Protect operations by keeping information confidential, and secure information by completing data base backups;
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques; and
• Contributes to team effort by accomplishing related results as needed.

Education

• At least BS.c in any field, MA in any field preferred

Professional Experience:

• 1 - 4 years in a corporate environment
• Data entry, distillation and analysis using Microsoft Excel and PowerPoint
• Writing reports and memos using Microsoft Word
• Handling calendars, scheduling/planning and travel logistics

Required Skills:

• Proficient in Microsoft systems, e.g., Word, Access, Excel, PowerPoint.
• Ability to take and follow instructions well.
• Ability write, read and understand English well.
• Excellent interpersonal and intercultural skills.
• Proven ability to work under pressure and meet deadlines consistently.

Personal Attributes:

• High ethical standards.
• Personal credibility and integrity.
• Self-confidence and respect for others.
• Excellent interpersonal skills, with ability to communicate and interact effectively.

Remuneration
Successful candidate will enjoy attractive compensation packages commensurate with the role. This role also attracts performance based bonuses.

Application Closing Date
15th July, 2015.

Method of Application
Interested and qualified candidates should send their Resume/CV and Cover Letter to: [email protected] Put the position you are applying for as the subject of the email.

Click Here to Download Job Description (PDF)

Note:

• Both External and Internal (members of the Kwara State Civil Service) parties are invited to apply.
• The Kwara State Government is an equal opportunity employer. We encourage absolutely all persons who believe they have the technical merit as well as deep understanding of the purpose and intent behind the creation of KS-IRS, and enjoy a challenge, to apply and be considered. Women are especially encouraged.