PA/Secretary to the MD/CEO at Tamrose Ventures Limited (TVL)

Tamrose Ventures Limited (TVL) was incorporated in 2003 (incidentally, the same year the Nigerian Cabotage Act was enacted) initially as a procurement and engineering services provider to the Nigerian Oil and Gas industry. During our course of operation, we noticed that personnel and equipment were being transported to offshore locations almost exclusively, by foreign marine logistic services providers in spite of the cabotage act.

We are recruiting to fill the position of:

Job Title: PA/Secretary to the MD/CEO

Location: Nigeria
Reports To: MD
Department: MD’s Office
Working Relationships: All Departments

Position Description

• To Provide an efficient and responsive wide range of administrative, organisational and logistical support to the MD/CEO, helping him to manage and prioritize his time, scheduling meetings, appointments, maintaining and managing the MDs itinerary while providing full secretarial assistance to the MD.

Key Responsibilities
MD’s Diary Management:

• Ensures the effective management of busy diary commitments, and appointments including the production of a daily folder with diary entries, necessary papers etc.
• Manages and updates the MD’s Calendars/Diary with appropriate reminder and schedules.
• Conducts weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Ensures that the MD is fully briefed on, or prepared for, any engagements or meetings he is involved in.
• Takes minutes of meetings attended with the MD and prepares follow-up reports and action steps.
• Screens and processes telephone calls, enquiries and request for the MD, handling them as appropriate.

Travel Reservations Management:

• Coordinates travel and accommodation arrangements for the MD.
• Makes flight and accommodation reservations for MD and other staff.

Employee and Stakeholder Liaison:

• Ensures that guests who are meeting with the MD are well taken care of.
• Schedules meetings on behalf of the MD with his direct reports.
• Follows-up on tasks delegated by MD to his direct reports to ensure deadlines are met.

Clerical and Administrative Support:

• Keeps and maintains an accurate record of papers and electronic correspondence on behalf of the MD.
• Keeps records of appointment schedules and meeting invitations.
• Administratively maintains and updates files and computer-based information.
• Provides effective and efficient secretarial, clerical, and administrative support.
• Other tasks as required by the MD.

Minimum Qualifications

• First Degree in Social or behavioural Sciences with at least second class lower division. Master’s degree will be an added advantage.

Minimum Experience

• 3 years’ experience in a similar role.
• Proven experience in interacting with top executive and stakeholder management.
• Proven experience in travel management, business writing, dairy and event management.

Competencies

• Strong writing and oral communication skills
• Excellent organisation and calendar management skills.
• Excellent interpersonal skills.
• Excellent word processing and IT Appreciation
• Ability to maintain confidentiality of Information.
• Excellent Time management skills
• Ability to research and present information clearly.
• Strong analytical Skills
• People management skills

Ideal Personal Traits and Values:

• Strong ethics.
• Customer-centric
• Wants to grow with this office and in this company.
• Honest and treats colleagues and the locals with respect.

Application Closing Date
7th August, 2015.

How to Apply
Interested and qualified candidates should:
Click here to apply online