Administrative Officers at Finix Comprehensive High School (FCHS)

Finix Comprehensive High School (FCHS) is a private, full day and boarding, Junior and Senior Secondary School for boys and girls. The school was founded by a Nigerian who has deep concern to contribute to the progress of academy in the society, hence the establishment of the school. Finix Comprehensive High School was established on the 6th of October, 2000 with seven children, as the first students, and twelve members of staff today, FCHS has over 400 students in the junior and senior schools with over 150 staff strength.

Finix serves a diverse student body in terms of ethnicity, economic status, and Christian denominations. Nigerians make up 99% of the students' population with African-Americans and the British making up the remaining one percent. Known for her academic excellence, discipline, and Christian values, Finix has produced students in various higher institutions in Nigeria, Ghana, Kenya, Ukraine, Canada, Caribbean Island, the UK and USA. We are a centre for the Senior Secondary Certificate Examinations (SSCE) in Nigeria, Cambridge GCE and IGCSE (supervised by the British Council), and American organized examinations such as PSAT, SAT, ACT, and TOEFL.

We are recruiting to fill the position of:

Job Title: Administrative Officer

Location: Lagos

Job Description

• The School Administrative Officer is responsible to the Principal for providing administrative, financial, physical resource and human resource services in a complex administrative environment by effectively and efficiently managing and coordinating the school support services which contributes to the achievement of the school’s strategic plans and educational outcomes of students.

Reporting/Working Relationship

• The incumbent reports to the Principal and works collaboratively with the 2 Deputy Principals.
• All performance management, training and development, counseling, conflict resolution and other personnel related matters pertaining to the incumbent are the responsibility of the Principal.
• All performance management, training and development, counseling, conflict resolution and other personnel related matters pertaining to the non-teaching staff are the responsibility of the incumbent.

Key Responsibilities/Duties
Contribute to the planning, policy and decision making processes of the school by providing information and advice to the Principal, School Governing Council, Deputy Principals and teaching staff on administrative, financial and physical resource matters, including:

• Participating on committees in an advisory, executive or leadership capacity/role
• Evaluating/analyzing current processes on behalf of committees
• Preparing reports recommending alternatives, contribute to the effective administration of the school by managing and coordinating the completion of complex school administrative and finance functions, including.
• Providing expertise and advice to management and staff
• Implementing effective and efficient operating practices and procedures;
• Formulating and managing the site budget
• Developing financial models and conducting economic analysis;
• Analyzing and interpreting finance reports and preparing specialist financial reports
• Controlling cash flow and ensuring maximum returns on investments;
• Controlling the purchasing function and authorizing purchase orders;
• Overseeing the bookkeeping and accounting operations
• Reviewing and rationalizing non-teaching staff roles and responsibilities;
• Managing canteen operations;
• Liaising with the school and local community
• Assisting, providing information to and liaising with neighboring schools.

Ensure all work performed by non-teaching staff is aligned to strategic plans, aims and Objectives by managing and coordinating their operations, including:

• Developing and maintaining effective personnel management practices associated with recruitment, induction, training and development, team building, job design and performance management
• Planning, coordinating and monitoring work programs and practices
• Ensuring an equitable distribution of non-teaching staff human resources across the school
• Prioritizing work, clarifying roles, delegating/assigning responsibility/authority, and allocating human and physical resources
• Ensuring work performed is appropriate to the designated classification level
• Preparing and maintaining current and applicable job specifications
• Managing non-teaching staff performance management
• Ensuring that all non-teaching staff have the requisite skills, knowledge and tools to perform effectively; and
• Developing and maintaining the formal Training and Development Plan.

Contribute to the effective operation of the school by managing, coordinating and controlling assets, buildings, facilities, grounds, machinery and equipment in a complex school administrative environment, including:

• Managing the school’s maintenance requirements.
• Negotiating with contractors over work requirements and costs/quotes.
• Ensuring high level security standards, systems and measures are maintained.
• Monitoring required access to areas, issuing keys and maintaining the key register.
• Ensuring replacement/recovery of stolen or damaged material, equipment and property.
• Ensuring the effective management, recording, security and reporting of assets.
• Maintaining/administering the Asset Management Plan and overseeing works programs.
• Ensuring compliance to Occupational Health, Safety and Welfare legislation applying to assets and facilities.

Application Closing Date
28th August, 2015.

Method of Application
Interested and qualified candidates should forward their detailed CV's to: [email protected]