Project Administrative/Finance Associate at United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP) helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

We are recruiting to fill the position below:

Job Title: Project Administrative/Finance Associate

Location: Abuja
Type of Contract: Service Contract
Post Level: SB-3
Duration of Initial Contract: Initial duration of one year

Background
Under the direct supervision of the Regional Team Lead- Project/Partnerships Coordinator, the incumbent will be primarily responsible for providing administrative and financial support to the project the ECOWAS/ EU/ UNDP Project/ Partnerships office in Abuja, to ensure smooth implementation of the project. He/she will provide admin and finance support to the respective national coordinators in the pilot countries as well as lead in the organization of statutory and other project meetings.

The incumbent will work in close collaboration with the Operations unit in UNDP Nigeria to deliver on project results and ensure prompt reporting in line with the programme and partnerships agreements

Duties and Responsibilities

Summary of Key Functions
Supports implementation of project activities for the ECOWAS/EU project on Small Arms including annual and multi-year work plan focusing on achievement of the following results:

• Collection, analysis and presentation of project and finance information for preparation of project reports and effective application of RBM tools.
• Organization of background information for formulation of, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the project focusing on the achievement of the following results:

• Creation of required project entries in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the implementing partners and the national coordinators on routine implementation of projects.
• Presentation of information for audit, supports implementation of audit recommendations.

Provides finance and administrative support to the Project, focusing on achievement of the following results:

• Review of NEX Financial Reports; preparation of non-PO vouchers for the projects as required.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for project as necessary, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers.
• Support the organization and coordination of key statutory and project meetings.

Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor's profile.
• Track and serve as reporting monitor for the project progress and financial reports to all donors
• Report on additional resources mobilized by the project in the course of implementation.
• Review of contributions agreement, managing contributions in Atlas.

Impact of Results:
The key results of the post are coordination the efforts of the respective pilot countries in the MRU and Sahel to deliver significant reduction in the proliferation of Small Arms and Light weapons and substituting them with concrete development interventions which affect livelihoods positively; and strengthening of the existing NATCOMs to perform their functions in accordance with the provisions of the ECOWAS convention.

Required Skills and Experience

Education:

• Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.

Experience:

• 6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
• Knowledge of monitoring and evaluation is an advantage. Knowledge of EU and ECOWAS procedures is an advantage.
• UNDP Accountancy & Finance Test required
• Knowledge of IPSAS required

Competencies

Core Competencies:

• Solid understanding of the work of UNDP
• Strong organizational skills and demonstrated capacity to perform effectively within a multi-cultural work environment.
• Ability to work with minimum supervision
• Capacity to prioritize and deliver tasks against tight deadline.
• Ability to participate effectively in a team based, information-sharing environment, to collaborate and cooperate with others.
• Willingness to accept additional responsibilities as required by the demands of the work.
• Ability to communicate sensitively and effectively across different constituencies.
• Excellent command of English as demonstrated both orally and in terms of writing skills.

Language Requirements

• Fluency in English and knowledge of French.

Application Closing Date
25th August, 2015.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Please note that instead of a CV you're required to download the UNDP Personnel History Form