Administrative Assistant at Medecins Sans Frontieres

Medecins Sans Frontieres is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

We are recruiting to fill the position of:

Job Title: Administrative Assistant

Reference: ADASAU15
Location: Maiduguri, Borno State
Contract: Local contract (3 months with possibility of extension) - 208 working hours per month and roster flexibility required.

Job Description

• Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into homere software)
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Reads and explains the terms and conditions of employment and the abuse policy to the news employees.
• Ensures the confidentiality of the individually files by locking them at the end of each day.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

Requirements

• Desirable administration or finance, business related diploma.
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs
• Fluent in English and Hausa language
• Essential computer literacy (word, excel, internet)
• Flexibility and ability to learn

Application Closing Date
23th August, 2015.

Method of Application
Interested and qualified candidates should submit your CV, copies of diplomas, qualifications and a cover letter (with reference ADASAU15) with contact details to: [email protected]
Or
Admin Office - MSF
Plot 82, Old GRA (behind Lagos house),
Kolo Road Galtimari,
Maiduguri,
Borno State,
Nigeria.

Note: Only successful applicants will be called for interview.