Personal Assistant at BBC Media Action Nigeria

The BBC Media Action is the charitable arm of the World Service established by the BBC. The BBC Media Action Nigeria tackles poverty, human rights and health issues through creative use of the media

The BBC Media Action is seeking to recruit experienced individuals to fill the below position in Abuja.

Job Title: Personal Assistant to the Country Director

Job Duties
The position are Abuja based but may involve traveling to the focal states in Nigeria. The contract duration is expected to be one year with a start date of January 2013 and a probation period of 3 monthsReporting to the Country Director, the successful candidate will provide. Administrative back-up and support to the Country Director and the Management Team;

1.) Administrative Supoort Functions

• Plan, organize. manege, and supervise the day-to-day running office of the Country Director towards meeting objectives;
• Maintain, manage and follow upon CD’s Calendar of activities, screen and monitor visitors and Incoming calls;
• Serve as primary point of contact, clawing house of information and correspondence emanating from the Country Directors office;
• Maintain list of names, addresses and telephone numbers of partners/partner stations, government officials, the private sector, the diplomatic corps and donor Agencies in Nigeria;
• Prepare administrative briefs with background information, general correspondence and meeting papers for the CD;
• Send reminders on scheduled meetings to the CD and Senior Management Team; Arrange and coordinate support for meetings (seminars / workshops for the projects, the CD. arid where necessary take minutes of such meetings;
• Maintain Country Director’s confidential, policy, project end general files;

2.) Project / Programme Support Function

• Maintain routine correspondence as may be directed by the CD with Headquarters. partners and donor organizations on project activities;
• Assist in preparation, collation, and submission of quarterly and annual reports to donor agencies and partners In collaboration with Project Managers; Prepare background documents and assist the CD In preparing briefs for discussions/meetings with Donor, Government, Partners on country programming and project formulation;
• Establish and maintain organizational and professional contacts with government agencies, non-governmental organizations, partners and donors;

Requirements

• A good first degree in Organizational Secretarial Administration, Personnel Management, Business or Public Administration, English. the Social Sciences or any other relevant field.
• Ability to take down notes and transcribe same
• Knowledge of office procedures and work ethics in the workplace;
• Excellent organizational ability;
• Maintain composure under intense pressure white working to meet deadlines;
• Good team player and motivator;
• Driven to achieving set goals reaching targets and exceeding expectations;
• Logical and analytical with a good eye for accuracy and attention to detail;
• Ability to interact effectively with staff and with tact and diplomacy
• Sound judgement and professionalism;
• Excellent IT skills, including MS Word, Excel and PowerPoint.
• Fluency in spoken and written English;
• Energetic and personable;
• Strong communication, writing and interpersonal skills;
• Possess friendly end service-oriented personality
• Welcomes opportunity for self development, quick to learn and develop new skills

Remuneration
N150,000.00 (per month) but does not include moving or relocation allowance to duty station.

Application Closing Date
 6th December, 2012

Method of Application
Interested and qualified candidates should please send in their application with an introduction letter stating capability for the job, a detailed curriculum vitae (word document please) with names and addresses of three professional referees (including their  telephone, fax and email addresses) to: hrnigeria@bbcmediaaction.org . Stating clearly the position applied for on the application letter

Only shortlisted candidates will be contacted.