Logisticians at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 140 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 4 million people in 22 countries - in Africa, Asia, Middle East, Caucasus and Europe.

We are recruiting to fill the position below:

Job Title: Logistician

Location: Maiduguri, Nieria
Reports to: Field Coordinator
Duration of Handover -
Duration of Mission 3 months (renewable)

PUI’s strategy/position in the country
The results of the assessment led PUI to position in host communities hosting IDPS of Maiduguri city.
In the beginning, the strategy will be focused on :

• Improving food security of the vulnerable population affected by the crisis via an e-voucher system
• Improving livelihoods and access to water via Non Food Items assistance via an e voucher system
• Improving the overall understanding and knowledge of humanitarian needs in Maiduguri through the implementation of an early warning system

History of the mission and current programs

• PUI is currently in the opening phase of the mission. Nevertheless, the NGO has been present in the region for several years now in Chad and in Cameroon where PUI implements projects assisting communities affected by the actions of insurgents group of Boko Haram.

Configuration of the Mission:

• Budget Forecast 2016 2 million Euros
• Bases Abuja (Coordination) and Maiduguri
• Number of Expatriates 11
• Number of National Staff 100
• Number of Current Projects Under negotiation
• Main Partners Ministry of Foreign Affairs (CDC), ECHO
• Activity Sector Food Security and Livelihood
• NFI and Psychosocial

Job Description
Overall objective:

• The Logistician is responsible for the proper opening of the base and the proper functioning of its logistics services, in compliance with the procedures of PUI and donors.

Tasks and Responsibilities

• Team Management: He / She oversees the recruitment, training, organization and management of logistics teams (PUI employees and potential daily workers), giving direct supervision to the national team.
• Base opening and logistical support: He/She oversees all the necessary logistical operations to ensure the proper opening and the proper functionning of the base, and ensures the roll out of standard internal logistic procedures.
• Ensure reporting and dissemination of information : He /She ensure all the reporting and information in disseminated among concerned services.

Specific Goals and Related Activities

A.) Team Management

• He/She design the team set-up and size according to the support needs of the base.
• He/She oversees the hiring process of the whole logistic team and participates in any decision related to the termination of employment contracts of national employees.
• He/She supervises and manages directly his/her team
• He/She guides the work of the logistics teams, tracks the realization of their objectives, and leads the mid-term and final staff evaluations.
• He/She ensures compliance with the Internal Rules of Procedure of PUI on the site.
• He/She assumes or delegates responsibility for the induction of new members of his team, ensuring the project and base context, the relevant PUI tools and policies are well understood
• He/She completes basic training programs for national employees and identifies additional training needs and sets up adequate training programs (organizational support, methodology, and technical support as the case may be organization of training sessions).
• He/She prepares the job profiles of national employees under his/her immediate supervision

B.) Ensure Opening and Logistical Support of the Base

• He/She ensures the proper opening of the base which includes : finding adequate infrastructures and furniture, ensuring procedures and premises meet basic PUI security requirements, ensuring the supply of all necessary material to launch the activities setting up and implementing internal logistic procedures on the base (especially market analysis and supply procedures)
• He/She ensures that the needs of the site are met (support, programming) and reports the needs to the Field Coordinator, while making sure that all donor and internal procedures are respected, and that commitments are in line with available budgets.
• He/She ensures that the site is equipped with the minimum of infrastructure (offices and housing) necessary for execution of the work and accommodation of teams, in optimal conditions of safety.
• He/She oversees the vehicle fleet, and more globally ensures its proper functioning, as well as the maintenance of all equipment belonging to the site.
• He/She organizes the movement of vehicles on a weekly basis.
• He/She ensures adequate storage arrangements for all property and equipment.
• He/She ensures proper delivery of all purchases planned for the operational sites.
• He/She prepares and updates the inventory of supplies and equipment for the site, and submits it to the Log Coordinator.

C.) Ensure Reporting and Dissemination of Information

• He/She sends the internal and external reports to his/her immediate supervisor, while meeting internal deadlines for endorsement (monthly logistical reports / Accounting/ returns on budgetary monitoring / cash flow estimates)
• He/She attends internal coordination meetings, and participates actively.
• Focus on 3 priority activities relating to the context of the mission
• Opening of the base: finding adequate and secure infrastructures, ensuring the supply of all necessary material to launch the activities.
• Recruitment, training and organization of the logistic team.
• Setting up and implementing internal logistic procedures especially regarding security management.

Team Management:

• Number of people to manage and their position (expatriate/local staff)

Direct management:

• National Staff: 2

Indirect management:

• National Staff: 5

Required Profile

Required knowledge and skills
Required Desirable:

Training:

• Logistics
• Technical
• Project Management
• Training in Public Health / Agric /
• Water, Sanitation / Other
• Bioforce

Professional Experience

• Humanitarian
• Min. 1 year
• Experience in Team Management
• International
• Technical
• A fortiori
• Min. 1 year
• At least one experience in base/mission opening

Knowledge and Skills

• Team Management
• Logistical skills
• Knowledge of procedures: institutional
• donors (ECHO …)
• Knowledge of PUI procedures

Languages:

• French
• English
• Arabic

Software:

• Pack Office

Required Personal Characteristics
(fitting into team, suitability for the job and assignment/mission):

• Leadership skills and ability to take decisions
• Ability to work independently while taking initiatives and showing a sense of responsibility
• Organization, rigor and ability to meet deadlines
• Analytical (discernment, pragmatism) and synthesis skills
• Ability to show authority, if necessary
• Capacity to adapt and showing organizational flexibility
• Ability to work and manage affairs professionally and with maturity Sense of diplomacy
• Strong listening, negotiation and communication skills
• Ability to work with various partners, in a spirit of openness, and with adaptable communications strategies
• Ability to remain calm and level-headed
• General ability to resist stress and particularly in unstable circumstances
• Ability to integrate local environment into operations, in its political, economic and historical dimensions

Other:

• Ability to implement various intervention strategies based on difficult security logistics, humanitarian context,and to adapt quickly in response to new constraints (security, logistics)

Conditions
Status:

• EMPLOYED with a Fixed-Term Contract

Remuneration
Monthly gross income: from 1 650 up to 1 980 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI.

Benefits

• Cost Covered: Round-trip transportation to and from home / mission, visas, vaccines…
• Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
• Housing in collective accommodation
• Daily living Expenses (« Per diem »)
• Break Policy: 5 working days at 3 and 9 months + break allowance
• Paid Leaves Policy: 5 weeks of paid leaves per year + return ticket every 6 months

Application Closing Date
30th April, 2016.

How to Apply
Interested and qualified candidates should please send their Application (Resume and Cover Letter) to "Romain Gautier, Human Resources Officer" for Expatriates at: [email protected] with the following subject: "AdminBase - Nigeria".

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