Brunel Energy Nigeria: Administrative Secretary - Lagos

Purpose of Service :
Within the framework of the Project activity, the job holder performs and/or controls the following Secretary and Administration activities in accordance with Company’s procedures, under the supervision of the Project Manager.

• Organise travels
• Help/support team members regarding any administrative formalities required for their business travels and activities
• Coordinate all related tasks concerning the new members of the teams: IT related issues, badge, welcome document package, accommodation, travels
• Assist team members with the organization of specific events such as meetings with Contractors, meals
• Administrate incoming and outgoing correspondence
• Perform archiving/filing of administrative documents in the EDMS system
• Supervise office supply/stationery and required PPE equipment if site visits
• Preparation of specific mails or documents using Word, Excel, Powerpoint or Lotus Notes software
• Follow-up of meeting rooms occupancy/reservation
• Maintaining the general teams missions/leaves schedule
• Checking if the daily Nigeria POB is correct
• Any other work of a similar nature as may be requested by COMPANY

A minimum of 5 years experience in secretariat or commercial activities.
Knowledge of MS Office applications
• English fluent is mandatory, French is appreciated